Executive Assistant

Texas L P•Plano, TX

32d•Hybrid

About The Position

Join our Human Resources team at Helen of Troy and make an immediate impact on our trusted brands: OXO, Hydro Flask, Osprey, Honeywell , PUR , Braun , Vicks , Hot Tools, Drybar , Curlsmith , Revlon , and Olive & June . Together, we build innovative and useful products that elevate people's lives everywhere, every day. Look around your home, and you'll find us everywhere, in your kitchen, living room, bedroom, and bathroom. We are already making your everyday lives better. We are powered by knowledgeable, enthusiastic, and forward-thinking people committed to developing a culture of inclusion. Whether you are just starting your career or in need of a challenge, we recognize, develop, and empower talent! Position: Executive Assistant Department: Human Resources Work Location: Plano, TX Hybrid (work 3 days onsite) Hybrid Schedule: At Helen of Troy, we embrace a flexible hybrid work model designed to support collaboration and productivity. For roles eligible for hybrid work, our standard schedule includes in-office collaboration from Tuesday through Thursday, with the option to work remotely on Mondays and Fridays. Any updates to this model will be communicated in advance. Please note that hybrid eligibility and schedules may vary based on business needs and manager expectations. What you will be doing: As an Executive Administrative professional supporting the CHRO, you will serve as a critical partner in ensuring the efficient operation of the HR leadership function. You will enable the CHRO and broader leadership team to focus on strategic priorities by proactively managing administrative, scheduling, and coordination responsibilities with accuracy and professionalism. You will play a central role in facilitating communication, streamlining workflows, and supporting cross-functional coordination across internal teams, associates, and external partners. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. In addition, you will support administrative processes including requisitions, expense tracking, record keeping, and general clerical duties, while delivering a high level of service to both internal and external stakeholders. You will work collaboratively as part of the broader HR, Facilities, and Administration teams. Administrative Support for CHRO Manage and maintain the CHRO’s calendar, including scheduling meetings, prioritizing requests, and resolving conflicts Prepare meeting agendas, attend key meetings, and capture notes, decisions, and action items Coordinate domestic and international travel, including itineraries and expense reporting Conduct regular check-ins with CHRO to align on priorities and provide status updates Coordinate with external vendors for meetings, events, and related logistics Administrative Support for Leadership Team (LT) and Management Provide scheduling, coordination, and administrative support to members of the Leadership Team (LT) Assist with meeting logistics, including room reservations, virtual setup, and materials preparation Arrange travel and support expense reporting for LT and management as needed Coordinate quarterly management meetings, including logistics, agendas, and documentation Provide ad hoc administrative support for broader leadership initiatives Special Projects Support cross-functional projects across HR, Facilities, and company-wide initiatives Assist with tracking HR priorities, metrics, and key deliverables Coordinate HR team events including offsites, engagement activities, and recognition programs Help maintain project timelines, track action items, and follow up on deliverables Board and Advisory Board Support Assist with preparation and organization of materials for Board and Advisory Board meetings Ensure materials are compiled, formatted, and submitted according to established timelines Partner with CEO’s Executive Assistant to support coordination and alignment

Requirements

Bachelor’s Degree
2+ years of experience in an administrative, coordination, or Executive Assistant role
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Ability to learn new tools and systems quickly
Authorized to work in the United States on a full-time basis
Strong written and verbal communication skills with the ability to convey information clearly and professionally
Excellent organizational and time management skills with the ability to multitask and prioritize effectively
Attention to detail and commitment to delivering accurate, high-quality work
Strong interpersonal skills and ability to work effectively with leaders, team members, vendors, and stakeholders
Proactive approach with a willingness to take ownership and follow through on tasks
Ability to handle confidential information with discretion, sound judgment, and professionalism

Nice To Haves

Experience supporting senior leaders or working within HR or corporate functions
Familiarity with tools such as travel and expense systems (e.g., Concur, Certify) and HR platforms (e.g., Workday)

Responsibilities

Manage and maintain the CHRO’s calendar, including scheduling meetings, prioritizing requests, and resolving conflicts
Prepare meeting agendas, attend key meetings, and capture notes, decisions, and action items
Coordinate domestic and international travel, including itineraries and expense reporting
Conduct regular check-ins with CHRO to align on priorities and provide status updates
Coordinate with external vendors for meetings, events, and related logistics
Provide scheduling, coordination, and administrative support to members of the Leadership Team (LT)
Assist with meeting logistics, including room reservations, virtual setup, and materials preparation
Arrange travel and support expense reporting for LT and management as needed
Coordinate quarterly management meetings, including logistics, agendas, and documentation
Provide ad hoc administrative support for broader leadership initiatives
Support cross-functional projects across HR, Facilities, and company-wide initiatives
Assist with tracking HR priorities, metrics, and key deliverables
Coordinate HR team events including offsites, engagement activities, and recognition programs
Help maintain project timelines, track action items, and follow up on deliverables
Assist with preparation and organization of materials for Board and Advisory Board meetings
Ensure materials are compiled, formatted, and submitted according to established timelines
Partner with CEO’s Executive Assistant to support coordination and alignment