Executive Assistant, GREF

Amazon • Seattle, WA

1d • Onsite

About The Position

Global Real Estate and Facilities (GREF) organization is looking for an
Executive Assistant to work in a fast-paced, high-impact, exciting, and growing
organization. We are looking for someone who is bright and self-motivated with a
proven history of high performance, high integrity, and the ability to build
trust amongst the team and company-wide. This role, located in Seattle, WA,
supports the GREF Vice President.

This role requires attention to detail, high organizational skills, and the
ability to understand business priorities. A good sense of humor is critical, as
is flexibility and reliability. It’s a busy work environment, and you'll need to
possess the skills to complete complex tasks and projects quickly, have the
business acumen to react with appropriate urgency to emerging situations, and be
comfortable enough with ambiguity to be able to take effective action without
having to know the complete picture. You will be self-driven, able to work with
minimal oversight and guidance.

This is a demanding but highly rewarding role, allowing you exposure to broad
and diverse areas of the Amazon business and to work with senior leadership
teams on a multitude of exciting tasks. This can be a great career move for an
experienced and ambitious Executive Assistant looking to develop fast in an
organization offering fantastic long-term career opportunities.

This role requires five (5) days a week in office.

Team Culture
Here at Amazon, we embrace our differences. We are committed to furthering our
culture of inclusion. We have ten employee-led affinity groups in over 190
chapters globally. We have innovative benefit offerings, and we host annual and
ongoing learning experiences.

Work/Life Balance
Our team also puts a high value on work-life balance. Striking a healthy balance
between your personal and professional life is crucial to your happiness and
success here, which is why we aren’t focused on how many hours you spend at work
or online. Instead, we’re happy to offer a flexible schedule so you can have a
more productive and well-balanced life—both in and outside of work.

Mentorship and Career Growth
Our team is dedicated to supporting new members. We have a broad mix of
experience levels and tenures, and we’re building an environment that celebrates
knowledge sharing and mentorship. We care about your career growth and strive to
assign projects based on what will help each team member develop into a
better-rounded professional and enable them to take on more complex tasks in the
future.

Requirements

• 8+ years of executive assistant experience
• Experience with domestic or international travel coordination
• Experience with Microsoft Office products and applications
• Experience with C-level executive calendar management
• Experience as an Executive Assistant

Nice To Haves

• Experience managing teams
• Experience working in a matrixed organization
• Experience in oral and written communication in English
• Demonstrated usage of generative AI tools to enhance workflow efficiency, with a willingness to learn effective prompting and evaluation practices
• Ability to recognize opportunities where generative AI could enhance products, workflows, or customer experiences

Responsibilities

• Work in partnership with senior leaders, functional business partners, and other EAs to provide seamless support to the organization.
• Proactively manage executive calendars with accuracy, attention to detail, and proper allocation of time to promote productivity and recognize the need to reprioritize as appropriate.
• Understand business priorities and identify process improvements to create efficiency and scale for the leadership team.
• Organize and manage meetings, events, offsites, and team-based programmatic events.
• Coordinate domestic and international travel in compliance with existing policies and procedures, ensuring effective use of time and resources, for the leadership team.
• Support the annual operational planning process, business planning, and performance review cycles.
• Track and help drive completion of key deliverables and follow up on outstanding items.

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed