Executive Assistant to the Founders (EU Client)

Penbrothers

1d•Remote

About The Position

Penbrothers is seeking an energetic, proactive, and open-minded Executive Assistant to serve as the ultimate operational "fixer" and right-hand support to the client’s Founders. This position sits inside a dynamic, fast-moving European tech startup. The role involves taking operational pressure off leadership by managing inbox, calendar/travel coordination, sales operations data entry, light design, and event research. The ideal candidate has a strong "visual eye," thrives in casual yet high-velocity startup environments, and enjoys bringing structure to chaotic executive schedules.

Requirements

2+ years of proven experience as an Executive Assistant, Operations Assistant, or Founders' EA, ideally within a fast-paced startup, SaaS, or tech environment.
Exceptional written and spoken English.
Kind, open, adaptable, and fun to work with.
High initiative; ability to anticipate needs, organize chaos, and suggest improvements.
Highly proficient in Google Workspace (Sheets, Drive, Chat/Meet).
Proficient in Canva with a good aesthetic/visual eye for content and layouts.
Willingness to learn or utilize basic video editing tools.
Familiarity with CRMs (e.g., Pipedrive) is a strong advantage.

Nice To Haves

Startup exposure is preferred over rigid corporate executive environments.
Experience with or willingness to learn basic video editing tools.

Responsibilities

Manage and organize the Founders’ active email inboxes to ensure critical partner and client communications are handled.
Manage daily schedules, coordinate international travel bookings, and send proactive meeting reminders.
Support the SDR and sales teams by handling sales operations data entry, including organizing, cleaning, and uploading prospect databases into Pipedrive CRM.
Use Canva to produce light graphics, webinar announcements, and social materials.
Utilize basic video editing tools to support executive content.
Gather and aggregate internal cost metrics into clear, readable Excel/Google Sheets formats.
Coordinate operational logistics for company webinars.
Conduct desk research to identify industry conferences, events, and networking opportunities for leadership.
Participate in daily 11:00 AM UK time check-ins via Google Chat/Meet, communicate openly, share constructive opinions, and keep the team grounded and organized.