Executive Assistant

Global Citizens Public Charter School•Washington, DC

15d

About The Position

Global Citizens Public Charter School is seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative and operational support to the Executive Director and school leadership team. This role serves as a trusted partner, ensuring the efficient coordination of executive priorities, communications, scheduling, meetings, and special projects. The Executive Assistant plays a critical role in supporting the day-to-day operations of the organization, managing sensitive and confidential information with discretion, and fostering a positive, organized, and responsive environment for staff, families, board members, and external partners. Success in this role requires exceptional organizational, communication, problem-solving, and interpersonal skills, along with the ability to anticipate needs, manage multiple priorities, and maintain professionalism in a fast-paced school environment. Global Citizens is the first dual language immersion elementary school in Washington, DC, to offer language immersion in both Mandarin Chinese and Spanish pathways - exposing students to the top three languages spoken in the world. Paired with a focus on social justice and whole child wellness, Global Citizens equips children to become empathetic, globally competent, and socially-minded leaders who are prepared for a future we cannot yet imagine. Global Citizens opened in Ward 7 to provide children and their families living east of the Anacostia River with equitable access to dual language immersion programs. This position offers an incredible opportunity to work alongside a team, within an entrepreneurial and collaborative environment focused on improving educational opportunities for all students, especially those who are most marginalized and undervalued.

Requirements

Bachelor’s Degree and/or administrative related experience of at least two (2) years
At least 3-5 years of serving in the same (or close to) capacity in the District, at another charter school in the District preferred, but not required
Extremely strong written and verbal communication skills
Highly-motivated self-starter who has the ability to adapt in any working environment
Proficiency with Microsoft Word, Publisher, Excel, Google, and other related web-based tools as required
Familiarity with Student Information Systems (such as PowerSchool, etc.)
Strong interpersonal and communication skills and the ability to work effectively with a diverse group of people
Strong organizational skills and the ability to handle multiple projects and responsibilities simultaneously
Ability to foster a cooperative work environment
Ability to support employees including organizing, prioritizing, and scheduling work assignments
Ability to work with computers, various software programs, and other technology
Knowledge of management and operations systems and strategies to run an effective organization
A heart for children, a love for education, and a “roll up your sleeves” attitude to get the work done

Nice To Haves

Knowledge of public education and charter schools and/or start-up nonprofit organizations is highly desirable but not required

Responsibilities

Manage the Executive Director's calendar, priorities, travel, and daily workflow.
Coordinate meetings for the Executive Director, leadership team, and Board of Directors, including agendas, materials, minutes, and follow-up.
Draft, proofread, and prepare correspondence, presentations, reports, and executive communications.
Track strategic initiatives, projects, and action items to ensure timely completion.
Serve as a liaison between the Executive Director, Board members, leadership team, staff, and external stakeholders.
Maintain confidential personnel, financial, and organizational information with discretion.
Ensure the front office provides a welcoming and professional environment for students, families, staff, and visitors.
Answer and route incoming calls, manage correspondence, greet visitors, and respond to general inquiries.
Maintain office equipment, filing systems, records, and administrative procedures.
Coordinate purchasing, vendor relationships, office supplies, instructional materials, and inventory management.
Perform general administrative duties including copying, scanning, filing, mail distribution, and document preparation.
Collect and maintain records of applicable school fees and other administrative transactions.
Recommend and implement improvements to office systems and administrative processes.
Support daily school operations, including visitor management, arrival and dismissal, and building safety procedures.
Coordinate logistics for leadership meetings, professional development, family engagement events, parent-teacher conferences, and school-wide activities.
Assist with major school initiatives including Back-to-School events, open houses, book fairs, field day, graduations, and other special events.
Coordinate external consultants, vendors, and service providers.
Provide operational support for special projects and organizational initiatives.
Serve as the primary point of contact between the Executive Director, leadership team, Board members, staff, families, vendors, and community partners.
Manage executive communications, including drafting correspondence, announcements, presentations, and other written materials.
Respond to inquiries and requests for information, exercising sound judgment and professionalism.
Coordinate internal communications and ensure timely dissemination of information across departments.
Support family engagement by coordinating parent-teacher conferences, school communications, and leadership meetings.
Build and maintain positive relationships with internal and external stakeholders while representing the Executive Director and school professionally.
Handle sensitive and confidential matters with diplomacy and discretion.
Coordinate cross-functional projects and monitor timelines, deliverables, and follow-up.
Conduct research and prepare reports, presentations, and data to support executive decision-making.
Support implementation of strategic initiatives and organizational priorities.
Build collaborative relationships across departments while providing exceptional customer service to internal and external stakeholders.
Perform other duties and special projects as assigned by the Executive Director.