Executive Assistant – VP/DSVP

Intact FC • Montreal, QC

8d • CA$74,800 - CA$91,400 • Hybrid

About The Position

This is a new role within a growing team, seeking an extremely organized, autonomous, fast-executing, resourceful, and rigorous person who can work in a team and under pressure. The ideal candidate has an interest in human resources, loves to laugh, and doesn't take themselves too seriously.

Requirements

• College degree (DEC) in business administration or secretarial work or a certificate in human resources
• More than 7 years of experience in a similar role
• Advanced level of knowledge of the Office suite (including excellent knowledge of PowerPoint), email and calendar management
• Excellent communication skills and fluency in French and English
• Strong organizational and time management skills
• Ability to work in an agile, fast and constantly changing environment
• Ability to manage multiple tasks at once
• Exercise discretion and confidentiality
• Excellent team spirit and collaboration
• For candidates located in Quebec, bilingualism is required considering the necessity to interact on a regular basis with English-speaking colleagues across the country
• No Canadian work experience required, but must have authorization to work in Canada.

Nice To Haves

• Interest in human resources

Responsibilities

• Ensure daily administrative support to the HR Vice Presidents and optimal management of the agenda, emails, calls, meetings, follow-ups and mail.
• Provide support to the management team.
• Plan, coordinate and organize team events, meetings (invitations, room reservations, catering, necessary equipment and documentation, agenda and follow-up of items to be executed, liaison with guests and other needs).
• Participate in team meetings when necessary.
• Track monthly budget as well as expense accounts, bill payments, purchase orders, orders for supplies, equipment and access.
• Participate in the drafting and layout of certain documents, presentations and reports.
• Ensure the quality and accuracy of information.
• Participate in various projects of the Human Resources team.
• Onboarding new employees, closing files of employees who are leaving; treat information and records confidentially.
• Perform any other administrative tasks.

Benefits

• Flexible work arrangements and a hybrid work model
• Possibility to purchase up to 5 extra days off per year
• Multiple benefits offered to support physical and mental wellbeing, including telemedicine, Wellness account and much more
• Share plan & other savings: up to 12% of salary or even more (ask how you could earn guaranteed income for life)
• Annual bonus target, based on the base salary, with a potential payout of up to double the target (subject to personal and company performance)
• Employee Share Purchase Plan (ESPP) – with Intact matching 50% of your net shares
• Defined benefit pension plan offering guaranteed income for life

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree