Executive Assistant

MGA I Michael Green Architecture • Vancouver, BC

12d • CA$85,000 - CA$100,000 • Onsite

About The Position

Do you have a talent for anticipating what comes next, bringing order to complexity, and helping a busy leader stay focused on what matters most? We are seeking an experienced Executive Assistant to provide senior-level support to the Founding Principal of one of the world's leading sustainable design firms in Vancouver, BC. At MGA, architects, designers, and changemakers are tackling some of the most complex challenges facing our built environment. From mass timber innovation and cultural landmarks to Indigenous community projects, hospitality spaces, educational campuses, and civic buildings, their work is grounded in a simple belief: design can create a better future for people and the planet. Behind every visionary leader is someone who brings focus, structure, and momentum to the work around them. As Executive Assistant, you'll become a trusted partner to MGA's Founding Principal, helping manage a complex calendar and inbox, coordinate frequent business travel and speaking engagements, prepare briefings, track commitments, and keep leadership priorities moving forward. You'll work closely with senior leadership, finance, business development, and the Studio Coordinator, ensuring the Founding Principal is prepared, important relationships are thoughtfully supported, and decisions do not get lost in the pace of a busy international design practice.

Requirements

• 5+ years of progressive experience supporting a senior executive, owner, founder, or principal
• Demonstrated success managing complex calendars, executive travel, confidential correspondence, and shifting priorities
• Strong business writing, editing, research, and document-preparation skills
• Exceptional discretion, sound judgment, organization, and follow-through
• The confidence to manage upward, clarify priorities, and constructively protect an executive's time
• Advanced proficiency with Microsoft 365 and experience with CRM, project-management, or professional-services systems

Nice To Haves

• Experience within architecture, design, engineering, consulting, or another professional services environment is preferred
• Experience with CMAP or a similar project-management system is an asset

Responsibilities

• Manage and strategically prioritize the Founding Principal's complex calendar, inbox, meetings, and commitments
• Coordinate frequent business travel, weekly regional travel, client visits, conferences, lectures, and speaking engagements
• Prepare briefing notes, meeting materials, presentations, background research, and detailed itineraries
• Coordinate senior leadership meetings, confidential governance records, and action-item follow-up
• Support the Founding Principal's business development activities through contact research, CMAP updates, meeting preparation, and relationship follow-up
• Coordinate the Founding Principal's contribution, review, and approval for proposals, fee letters, contracts, and other business documents
• Manage expense reporting, billable time coordination, professional requirements, and secure access to business platforms
• Bring clarity, discretion, and consistent follow-through to a varied and fast-moving portfolio

Benefits

• Competitive salary of $85,000-$100,000
• Comprehensive benefits package
• MGA's unique Adventure Bonus program
• Meaningful, purpose-driven work
• A collaborative, high-performing team
• The opportunity to contribute to one of the world's leading sustainable design firms

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed