Executive Assistant

Team Builder Recruiting•Gap, PA

7d•Onsite

About The Position

Provide high-level administrative support in a fast-paced environment while becoming the trusted person whose organization, initiative, and professionalism help drive our team's success. Join a close-knit team where you're known by name, your contributions matter, and you'll work directly with company leadership. Become a trusted partner to our Owner and Director of Operations, helping keep our business organized, efficient, and moving forward every day. Enjoy a dynamic role where no two days are the same, with opportunities to support projects, people, and business operations across the company. Work in our modern office while supporting a growing, well-respected company that has proudly served Lancaster County since 1996. Enjoy a consistent Monday-Friday schedule with no evening or weekend work, allowing you to balance your career with life outside the office. Sam's Mechanical is a locally owned, faith-based company proudly serving Lancaster County and the surrounding area since 1996. We provide forklift sales, service, parts, warehouse equipment, and material handling solutions while building lasting relationships through honest work, exceptional customer care, and dependable service. We're committed to doing the job right, treating people with integrity and respect, and creating a workplace where our team can grow alongside our business.

Requirements

High school diploma
3+ years of experience as an Executive Assistant, Office Manager, or in a similar administrative support role
Proficiency in Microsoft Outlook, Word, and Excel

Nice To Haves

ERP software experience, preferably EBMS, is a plus.
Organized: You naturally create structure, manage multiple priorities with confidence, and keep projects, schedules, and deadlines on track.
Proactive: You anticipate needs, take ownership of your work, and look for ways to help without waiting to be asked.
Professional: You communicate confidently with customers, vendors, and team members while handling confidential information with discretion and sound judgment.
Values-Driven: You enjoy serving others, thrive in a collaborative team environment, and appreciate working for a locally owned, faith-based company that values integrity, respect, and lasting relationships.

Responsibilities

Manage the calendars, appointments, meetings, and daily priorities for our Owner and Director of Operations, helping each day run smoothly and efficiently.
Coordinate meetings, travel arrangements, and special projects while ensuring every detail is organized and completed on time.
Prepare proposals, correspondence, reports, and other business documents with accuracy and professionalism.
Communicate with customers, vendors, and team members by handling phone calls, emails, inquiries, and follow-up with exceptional service.
Track projects, action items, and deadlines, keeping leadership informed and ensuring important priorities stay on schedule.
Maintain organized digital and paper filing systems that support efficient access to business information and records.
Protect confidential business information by exercising sound judgment, professionalism, and discretion in every interaction.