Executive Assistant

TSC•Arlington, VA

6d•$107,082 - $133,852•Hybrid

About The Position

FALCATA is seeking an experienced Executive Assistant based in the Aurora or DC metro area to provide comprehensive direct executive support to the Chief Operating Officer (COO). The role assists with routine and complex administrative support functions and coordinates, integrates, and synchronizes staff actions, events, and activities involving the COO. The successful candidate will work effectively under short, rigid deadlines and independently with general supervision in a fast-paced environment. The position is eligible for telework, with the ability to work onsite as required at FALCATA’s major locations in Aurora, Colorado, or Crystal City, Virginia. The position requires a bachelor’s degree in business administration or a related field and at least eight years of executive-level office management experience, or equivalent. Candidates must be U.S. citizens and able to obtain and maintain a security clearance as needed. Travel of up to 10% may be required. Compensation is $107,082–$133,852.

Requirements

Bachelor’s degree in business administration or a related field, with 8 or more years of executive-level office management experience, or equivalent.
U.S. citizenship and the ability to obtain and maintain a security clearance as needed.
Strong organization, judgment, tact, and diplomacy, and proficiency in standard business concepts and practices.
Excellent critical-thinking, problem-solving, analytical, written, and verbal communication skills.
Adaptability and resilience, with the ability to overcome challenges.
Willingness to travel up to 10%.

Responsibilities

Develop and maintain processes, systems, and tools to improve the effectiveness and efficiency of the executive’s office and time in alignment with company mission, goals, and policies.
Facilitate, prioritize, and track internal and external tasking, adapting the executive’s schedule based on assessments of criticality, sensitivity, and confidentiality.
Review and process documents for content and accuracy, ensuring staff coordination and completeness of information and references.
Support executive engagements by preparing talking points and researching attendees, ongoing efforts, business-development or growth themes, and other relevant information for key customers and partners.
Evaluate and facilitate the dissemination of sensitive information and documentation, and alert the COO to issues affecting the office.
Manage the COO’s calendar and coordinate senior-level meetings, visits, and events, including security clearances, VIP parking, building access, and meeting agendas as required.
Plan and arrange domestic and international executive travel, including itineraries, lodging, logistics, security, and travel expenses.
Facilitate company events led by the COO, including venue and lodging arrangements, food, coordination with IT and administrative functions, and event execution.
Oversee routine and complex day-to-day administrative and office requirements involving facilities, property, safety, and supplies.
Prepare weekly summaries of key events, milestones, approvals, and priority tasking requiring attention or action.
Perform other duties as assigned by the supervisor.