Executive Assistant

TURNING POINT INC•Mount Clemens, MI

5d•$55,000 - $60,000

About The Position

The Executive Assistant supports the Chief Executive Officer (CEO) of Turning Point, Inc., a nonprofit organization serving survivors of domestic violence, sexual violence, and human trafficking. The role provides high-level administrative support in a fast-paced environment and requires discretion when handling sensitive information, strong organizational and communication skills, and the ability to manage shifting priorities independently. The position also requires advanced, current knowledge of human resources practices and procedures, an understanding of business and management principles, and proficiency with Microsoft Office, including Excel, and Adobe Acrobat Professional. The Executive Assistant supports agency operations and the CEO’s work with staff, board members, committee leaders, grant participants, and external stakeholders. Responsibilities include coordinating calendars and board meetings, preparing documents and reports, supporting grant tracking and submissions, maintaining records and filing systems, and assisting with internal communication and staff needs. The position has no supervisory responsibilities and reports to the CEO. It is classified as full-time exempt. Occasional evening and weekend hours may be required, and the employee must be able to travel to various sites and agencies.

Requirements

Associate’s Degree or equivalent work experience.
Exceptional administrative, analytical, and problem-solving skills.
Strong verbal and written communication skills and interpersonal abilities, including the capacity to build effective working relationships with executives, staff, board members, and external stakeholders.
Sound judgment, discretion, and ability to maintain strict confidentiality.
Strong organization, time management, project coordination, and deadline-management skills; ability to adapt to changing priorities and work independently.
Solid understanding of business and management principles.
Proficiency in Microsoft Office Suite, including advanced Excel, Word, Outlook, and PowerPoint, and Adobe Acrobat Professional.
Initiative, integrity, professionalism, resourcefulness, and exceptional attention to detail.
Ability to work with all survivors and understand barriers experienced by survivors with intersecting oppressed identities.
Must pass central registry and criminal background checks as a condition of employment.
Must have reliable transportation, insurance, a valid Michigan Driver’s License, and a good driving record.
Ability to work with diverse populations.
Ability to drive to various sites and agencies to provide services.
Ability to lift 20 pounds and climb stairs.

Nice To Haves

Knowledge of grant writing and grant management systems.

Responsibilities

Implement the agency and program mission and empowerment philosophy.
Administer and implement agency policies, procedures, and protocols.
Maintain agency standards for confidentiality, record keeping, and professional ethics.
Provide administrative support to the CEO, including drafting documents and communications.
Support the CEO in preparing for and delivering board meetings; maintain and update the Board Roster and Board Manual, take meeting minutes, and perform other board-related duties as needed.
Support the CEO in managing interactions with board members and committee leaders.
Assist the CEO with internal communication, attend to staff needs, and ensure problem resolution.
Keep the CEO informed about company climate, employee well-being, project statuses, and new proposals.
Jointly manage the CEO’s calendar and ensure deadlines are met.
Prepare and submit CEO company reports, including expense and accounts-payable reports.
Develop an understanding of agency grants and prepare grant summaries for participants to help ensure grant goals and benchmarks are met.
Enter and proofread grant data and ensure it is entered or on track for entry before submission deadlines.
Inform the CEO promptly of existing or pending grant issues.
Create company forms and other documents.
Develop physical and electronic filing systems for the CEO and other areas.
Participate in applicable staff, committee, and other meetings as deemed necessary by Turning Point.
Build relationships with staff to promote mutual respect, service improvement, and interdepartmental program development.
Notify the CEO of emergency situations that may affect Turning Point staff and clients.
Perform other duties as assigned by the CEO.