Executive Assistant

Carolina Components Group•Durham, NC

5d•Onsite

About The Position

The Executive Assistant provides administrative and organizational support to the President & CEO and executive leadership team, and serves as the first point of contact for visitors, callers, and new hires at the Durham office. The role supports executive operations, board and leadership meetings, travel, correspondence, expense reporting, visitor coordination, office reception, and employee events. It also requires handling confidential information with discretion and acting as a liaison between executives and internal departments.

Requirements

High school diploma or equivalent.
3–5 years of administrative experience, including at least 2 years supporting senior leaders or executives.
Advanced skills in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Teams.
Ability to manage multiple calendars and competing priorities in a fast-paced environment.
Excellent written and verbal communication skills and a professional, welcoming presence.
Excellent judgment and discretion when handling confidential information.
Strong organizational skills, attention to detail, and follow-through.
Self-starter who anticipates needs and can work independently with minimal direction.
Strong work ethic and a customer-service mindset.

Nice To Haves

Associate's or bachelor's degree.
SharePoint experience.
Experience in a manufacturing or regulated (ISO/quality) environment.

Responsibilities

Manage complex calendars for the President & CEO and executive team, schedule meetings, resolve conflicts, and prioritize time-sensitive requests.
Coordinate executive and leadership team meetings.
Support Board of Directors meetings by scheduling, preparing and distributing board packets, and coordinating logistics.
Arrange domestic and international travel, including flights, lodging, ground transportation, and itineraries for executives and visiting customers or partners.
Prepare, process, and reconcile expense reports for executives and VPs.
Draft, edit, and format correspondence, presentations, reports, and spreadsheets for leadership.
Screen and prioritize incoming calls, emails, and executive requests; respond directly or route them appropriately.
Handle confidential financial, personnel, customer, and strategic information with discretion.
Coordinate visits from customers, auditors, suppliers, and other guests, including agendas, facility tours, and catering.
Plan and support leadership offsites, company-wide meetings, and employee events.
Maintain organized electronic and physical files in accordance with company document control practices.
Liaise between the executive team and internal departments to follow up on deadlines and requests.
Greet visitors and provide general support to visitors and the employees they are meeting.
Oversee visitor sign-ins and distribute visitor badges in accordance with site safety and security procedures.
Answer and direct incoming calls to the main line.
Coordinate inbound and outbound office mail and deliveries.
Coordinate and organize office activities.
Maintain the general appearance of the front office and shared spaces.
Assist HR with coordinating and greeting new hires.
Perform other duties as required.