Executive Assistant

First Entertainment Credit Union•Los Angeles, CA

60d•$35 - $42•Onsite

About The Position

First Entertainment Credit Union is seeking an Executive Assistant to serve as a trusted partner to one or more executive leaders, providing administrative, operational, and project support in a fast-paced environment. The role includes complex calendar management, travel coordination, meeting preparation, correspondence, and strategic administrative support. The Executive Assistant also supports leadership meetings, board and committee activities, executive events, onboarding activities, internal communications, and office operations. The position requires exceptional discretion, sound judgment, attention to detail, and the ability to manage multiple priorities. It is a full-time, primarily onsite opportunity based in Hollywood, California, reporting to the Sr. Executive Assistant. The role requires an active in-office presence at least four days per week, with additional onsite coverage as business needs require. Targeted pay is $35 to $42 per hour. The role contributes to First Entertainment Credit Union’s mission of building lifelong relationships with people in the entertainment and creative industries, and is expected to uphold the organization’s core values: Members First, Ownership, Integrity, Innovation, Inclusivity, and One Team.

Requirements

High school diploma or college coursework required.
At least five years of experience supporting C-suite executives, executives, or senior leadership teams.
Strong organizational and multitasking skills.
Exceptional communication skills with audiences at all levels.
Ability to exercise discretion, critical thinking, and judgment.
Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, Teams, and SharePoint.
Ability to work outside standard business hours, including occasional evenings and weekends.

Nice To Haves

College degree.
Working knowledge of Canva, DocuSign, Concur, or similar business applications.
Prior event coordination or planning experience.
Demonstrated interest in responsibly using artificial intelligence and other technology to improve administrative efficiency, accuracy, and workflow effectiveness.

Responsibilities

Serve as a professional liaison among executives, direct reports, board members, members, business partners, vendors, and other stakeholders.
Handle sensitive and confidential information with professionalism, sound judgment, and discretion.
Prioritize meeting requests, communications, and competing demands according to executive preferences and business priorities.
Manage complex executive calendars, assessing priorities, urgency, context, and scheduling dependencies to optimize executive time.
Attend meetings when requested, document decisions and action items, identify accountable parties, and track follow-through.
Plan and coordinate logistics for executive leadership offsites, annual meetings, and networking or industry events.
Coordinate cross-functional projects, track action items and deliverables, and escalate risks to keep initiatives on schedule.
Prepare and distribute meeting agendas, presentations, briefing materials, and supporting documents with meeting owners.
Identify opportunities to streamline administrative processes, improve workflows, and strengthen executive support.
Conduct research and compile information for executive decision-making, planning, presentations, and special projects.
Coordinate board and committee meeting logistics, including scheduling, room preparation, technology, catering, materials, and follow-up.
Prepare recurring and ad hoc reports or presentations for assigned leadership members.
Maintain an active physical presence in the office at least four days per week and increase in-person coverage for critical ELT meetings, board visits, QBRs, or executive offsites as needed.
Perform other duties and projects as requested.