Executive Assistant

Riverstone Logistics•Charlotte, NC

13d•Onsite

About The Position

The Executive Assistant serves as a strategic partner to Riverstone Logistics’ executive leadership team, providing high-level administrative, operational, and organizational support that enables leaders to operate effectively and focus on the highest priorities of the business. This role supports multiple C-suite executives, serving as a trusted extension of leadership by managing executive operations with professionalism, discretion, and precision. The Executive Assistant ensures calendars, travel, communication, meetings, and follow-through are executed with excellence while helping maintain organizational clarity and momentum. The core objective is to enable executive leaders to operate at a high level by proactively managing administrative operations, protecting executive time, and ensuring priorities move forward with clarity and efficiency.

Requirements

Associate’s degree required; Bachelor’s degree preferred
5+ years of experience supporting senior executives or C-suite leadership
Significant experience operating in high-level executive support environments
Proven ability to support multiple senior leaders simultaneously
Strong organizational and time-management skills
Exceptional written and verbal communication skills
High level of professionalism, discretion, and confidentiality
Strong problem-solving and prioritization abilities
Proficiency in Microsoft Office Suite (Word, Excel, Teams, Outlook, Beautiful.ai, AI)
Experience coordinating complex travel and executive logistics
Ability to operate independently with minimal onboarding or supervision
Alignment with Riverstone’s belief that leadership is stewardship – serving others with excellence, integrity, and humility

Responsibilities

Manage complex executive calendars and scheduling needs for assigned C-suite leaders, including coordinating meetings, calls, and leadership engagements, prioritizing competing scheduling requests, protecting executive focus and time alignment, and anticipating scheduling conflicts.
Prepare daily and weekly executive agendas.
Support executive communication and organizational coordination, including managing and organizing executive inboxes, drafting, editing, and proofreading emails and communication, coordinating follow-up items and action tracking, and serving as a communication bridge between executives and internal teams.
Ensure executive leaders are prepared for meetings and engagements.
Coordinate executive travel and expense operations with accuracy and professionalism, including managing travel booking and itineraries, coordinating accommodations, transportation, and meals, preparing detailed travel schedules and supporting documentation, and completing expense reporting and reimbursement processing.
Ensure travel and expense activities align with company standards.
Ensure executive meetings and leadership engagements are organized and prepared in advance, including preparing meeting agendas and supporting materials, coordinating logistics for executive meetings and leadership sessions, and assisting with Executive Strategy Sessions, leadership meetings, and company events.
Organize presentations, spreadsheets, reports, and executive documentation.
Track follow-up items and commitments when requested.
Support the day-to-day operational needs of executive leadership, including maintaining organized digital filing and documentation systems, conducting research and gathering information for executive initiatives, supporting visitors, clients, and leadership guests, assisting with event coordination and logistical support, and managing sensitive information with strict confidentiality and discretion.