Executive Assistant, School of Education
About The Position
The Executive Assistant facilitates the day-to-day operations of the Dean’s and Associate Dean’s office in the School of Education and Human Services. The role supports program planning and development, interprets and monitors operating policies and procedures, analyzes information, and resolves issues that significantly affect departmental goals. It works with external constituents—including executives, district administrators, and community leaders—and internal staff to address routine and non-routine matters. The position manages competing priorities, office operations, executive and school-wide schedules, documentation, communications, and administrative processes. It also supervises administrative assistants’ day-to-day workflow and coordinates staff leave coverage across the School’s departments, programs, and centers. The role assists with conferences, events, and programming, and supports public materials and website development in collaboration with the Public Relations and Marketing Department. This is a full-time, non-exempt hourly staff position scheduled Monday through Friday, 9 a.m. to 5 p.m., for 35 hours per week and 52 weeks per year. Occasional remote work may be possible. Nights or weekends may occasionally be required for school-wide events involving the Dean or Associate Dean. The hiring hourly rate is $25.00 to $30.00.
Requirements
- Bachelor’s degree.
- Five to eight years of work-related experience.
- Microsoft Office experience, including Outlook, Word, PowerPoint, and Excel.
- Experience with Jenzabar software.
- Experience with databases.
- Ability to work and communicate effectively and diplomatically with all individuals.
Responsibilities
- Manage multiple competing priorities and troubleshoot or resolve problems as appropriate.
- Oversee the day-to-day operations of the Dean’s office.
- Administer program planning and development and execute operating policies and procedures under the Dean’s supervision.
- Administer and manage documentation for the Dean and Associate Dean.
- Answer, screen, direct, and prioritize incoming calls for the executives.
- Supervise and lead administrative assistants’ day-to-day workflow across the Dean’s Office and the School’s academic departments, programs, and centers.
- Manage non-exempt employees’ paid time off to ensure coverage across departments, programs, and centers.
- Manage complex schedules for the Dean and Associate Dean, prioritizing requests and resolving conflicts.
- Manage schedules, calendars, and events for School-wide programs, prioritizing requests and resolving conflicts.
- Initiate, schedule, or monitor hiring requests, budget transfers, contracts, requisitions, supply orders, and room reservations for the Dean’s office and the School’s programs and centers.
- Assist with planning, developing, and implementing conferences, school events, and programming.
- Prepare reports and maintain files and databases.
- Write, edit, and produce internal and external communications for the Dean and Associate Dean.
- Assist with developing and distributing public materials, including brochures, websites, social media, marketing, and public relations materials.
- Maintain the website and collaborate with the Public Relations and Marketing Department on strategic website development and maintenance.
Benefits
- Health insurance options.
- Dental insurance options.
- Generous time off.
- Tuition benefits.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
