Executive Assistant
Levity Talent•Los Angeles, CA
•$70,304 - $75,000
About The Position
Levity Talent (the major management/producing arm of Levity Live) is seeking a dedicated, organized, motivated, detail-oriented, proactive, and resilient Executive Assistant to support a Senior Talent Manager. This individual will serve as the operational backbone of the office, managing executive scheduling, contract administration, travel logistics, reporting, expense tracking, and day-to-day administrative operations.
Requirements
- 3+ years of Executive Assistant, Talent Assistant, Agency Assistant, or Entertainment Administration experience.
- Exceptional organization, multitasking and time management skills.
- Advanced proficiency in Microsoft Outlook, Excel, Word, and PowerPoint.
- Strong written and verbal communication skills.
- Ability to manage confidential information with professionalism and discretion.
- High attention to detail and strong follow through.
- Ability to thrive in a fast-paced, deadline-driven environment.
Nice To Haves
- Passion for comedy, entertainment, and talent management preferred.
- Talent Management, agency, production company, live entertainment, or comedy industry experience.
- Experience working with contracts, riders, settlements, and financial reporting.
Responsibilities
- Manage Executive complex calendar, appointments, meetings and scheduling requests.
- Serve as the primary gatekeeper for incoming communications, calls, and correspondence.
- Maintain daily schedules, meeting reminders, and calendar updates.
- Coordinate client meetings, studio appointments, pickups, and special events.
- Request, secure, tracks and update contracts and riders.
- Maintain organized contract files and documentation systems.
- Review and maintain internal scheduling grids and reporting trackers.
- Track settlements, finals, commissions, and payment-related expenses.
- Coordinate executive and client travel arrangements along with itineraries.
- Conduct research projects and provide operational support for special initiatives.
- Maintain accurate records, database, and filing systems.
- Interact professionally with high-profile clients, agents, managers, promoters, and venue partners.
- Identify workflow issues and proactively escalate concerns when necessary.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
