Executive Assistant

Maven Recruiting Group•San Francisco, CA

2d•Hybrid

About The Position

The Executive Assistant will serve as a critical partner to members of the Engineering leadership team, managing complex calendars, coordinating cross-functional initiatives, and ensuring operational excellence across a fast-moving organization. This role requires exceptional judgment, strong communication skills, and the ability to anticipate needs before they arise. The successful candidate will be energized by solving problems, streamlining processes, and enabling engineering leaders to focus on strategic priorities. They will bring a high level of professionalism, discretion, and flexibility while operating with urgency and attention to detail.

Requirements

6+ years of Executive Assistant experience, preferably supporting engineering, product, or technology executives
Experience working within high-growth or hypergrowth technology companies
Strong understanding of how technical organizations operate and collaborate across functions
Exceptional calendar management and prioritization skills
Highly organized with outstanding attention to detail and follow-through
Strong written and verbal communication skills with the ability to interact confidently across all levels of the organization
Comfortable navigating ambiguity and shifting priorities in a fast-paced environment
Proactive, resourceful, and solutions-oriented with a strong sense of ownership
Advanced proficiency with Google Workspace, Slack, and modern productivity tools
Team-oriented with a positive, low-ego approach and a genuine desire to support others

Responsibilities

Provide high-level executive support to Engineering leaders, managing complex and ever-changing calendars
Coordinate internal and external meetings across multiple time zones and global stakeholders
Partner closely with Product, Design, Recruiting, Finance, and People teams to support business priorities
Manage domestic and international travel logistics, including detailed itineraries and last-minute changes
Prepare presentations, meeting materials, agendas, and follow-up action items
Support organizational planning, team offsites, leadership meetings, and engineering events
Assist with tracking key initiatives and ensuring follow-through on critical deliverables
Process expenses, invoices, and other administrative responsibilities with accuracy and efficiency
Build scalable processes that improve team productivity and operational effectiveness
Handle highly confidential information with sound judgment and discretion