Executive Assistant

Carolina CAT - Construction • Charlotte, NC

1d • Onsite

About The Position

Join the Carolina Cat Team
As a family-owned company under our fourth generation of leadership, we have built our business based on the principles of trust, integrity, and a desire to help our customers and employees succeed.
Since 1926, we’ve supported our communities by supplying equipment for critical infrastructure and commerce and by donating our time and resources to area nonprofits. We make smart investments in our company and continuously improve as part of our vision to be a trailblazing company that’s built to last.
We’re looking for hard-working, team-oriented professionals who enjoy working on new challenges every day. We believe our employees are the key to our success, and we’re committed to providing a work experience that helps our team grow to their full potential.
Collectively, our employees work together to make a difference for our customers, our communities, and our company. Learn more about what it means to become a team member with Carolina Cat.
Summary
The Executive Assistant supports the Construction Division’s businesses and typically manages different and conflicting objectives, projects and/or activities at once. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment. The position requires a high level of competency on administrative and clerical support skills, as well as interpersonal and communication skills. A high sense of confidentiality and trust is required due to the sensitive nature of the information and the correspondence for which this position is exposed.

Requirements

• Associate’s degree from two-year College or university; minimum of two years’ executive level support; or equivalent combination of education and experience.
• Prior experience in hospitality or customer service is a plus; we value team members who bring a warm, attentive, and solutions-oriented approach to client and internal interactions.
• Computer Skills: Microsoft Office (Word, Excel, Outlook and PowerPoint) Concur, Smartsheet
• Notary preferred
• Discrete, agile-minded, a direct communicator, highly organized and committed to the vision and values of Carolina Cat/Weisiger Group
• Confident but humble; willing to “roll up sleeves” to help get the job done
• Ability to quickly assimilate and integrate with the team, creating opportunities to support the team
• Highly resourceful; strong emotional intelligence, self-motivation, with high level analytical skills
• Willingness to work hard and take direction, but also demonstrate curiosity and quick study to learn the business
• Tact, diplomacy and consistent persistence are essential qualities
• Positive energy while being adaptable to changing priorities
• Unquestionable personal code of ethics, integrity, confidentiality, and trust
• High sense of urgency and reliability
• Demonstrated strong interpersonal skills and a service-oriented mindset — qualities highly valued in hospitality and customer-facing roles.
• Communication – Written and Verbal – High Degree of Tact
• Extreme attention to detail
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in awritten, oral, diagram, or schedule form.

Nice To Haves

• Prior experience in hospitality or customer service is a plus

Responsibilities

• Integrate with the executive and leadership team to quickly assimilate and work with current EA to enable smooth transition of responsibilities.
• Seek opportunities to create value for the leadership team and reduce the administrative burden as appropriate.
• Responsible for calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of meetings.
• Communicate and handle incoming and outgoing communications on behalf of the executive and managers as needed.
• Assist executive and management team with preparation of presentation materials.
• Review, compile, and summarize miscellaneous reports and documents; prepare documents and outgoing mail as necessary (writing and editing skills required).
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Arrange travel schedule and reservations for management as needed, including coordination of company airplane.
• Effectively partners with other Executive Admins on shared or common processes and projects
• Expense report preparation, submission, and follow-up throughout approval stages for multiple managers.
• Create Purchase Orders and goods receipts to pay invoices, charging to appropriate cost centers and GL codes.
• Responsible for sending recurring email reminders and reports to team and managing several due dates.
• Record meeting minutes as needed.
• Coordinate with external vendors to secure offsite meeting spaces, activities, and/or catering on a regular basis.
• Order office supplies, business cards, branded apparel, and signage for the Construction team at multiple branches, as requested.
• Coordinate and/or assist with employee and customer meetings and events (examples - trade shows, open houses, cookouts, golf tournaments, off-site leadership meetings, company meetings and or conferences).
• Serve on Company committees as requested (examples –Kickoff, Employee Appreciation)
• Helps manage tickets for the division to city-wide events (examples – Panthers, Truist Tournament, Charlotte Hornets, Nascar, etc)
• Lead and facilitate meetings
• Perform related duties as required.

Benefits

• We require all employees to treat all our employees and candidates as equals. All personnel actions are conducted in the spirit of equal employment. We’re committed to recruit, train, promote and retain associates without regard to race, color, religion, gender, gender identification and expression, national origin, marital status, age, disability, genetic information, military status, sexual orientation or any other characteristic protected by applicable local, state or federal laws.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree