Executive Assistant

Adobe•San Francisco, CA

9h•Remote

About The Position

The Executive Assistant (EA) will provide support to the Vice President, Chief Communications Officer who leads a global marketing function that builds Adobe’s reputation, trust and engagement with key stakeholders through strategic communications, media relations, executive visibility, impactful and innovative events and corporate social responsibility initiatives. It strengthen Adobe’s voice in the AI arena and deepen trust with customers, creators and communities. This organization connects customer intelligence with strategy to guide investment and innovation. This organization as a whole is part of the Global Marketing Organization (GMO). You will collaborate closely with executive-level customers, partners, senior leaders, E-team, SVP & VP EAs and teams within GMO, product, engineering, legal, sales, etc. A successful candidate will have a proven track record of working in a fast-paced environment with meticulous attention to detail. You will thrive in ambiguity, have a low ego and be willing to roll up your sleeves with the team. You will excel in building rapport internally and with customers.

Requirements

8+ years of related experience required in working in an executive assistant role supporting senior executives.
Ability to use enterprise tools like ChatGPT, Claude, Concur
Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

Nice To Haves

Associate’s or Bachelor's degree preferred.
Dedication to excellence . Perform duties at a high-quality level on a consistent basis. Strong attention to detail. Accurate written and verbal communication.
Highly organized. Ability to function well in a fast-paced, high-volume environment. Table-stakes ability to prioritize and coordinate complex calendaring asks. Ability to maintain a realistic balance among multiple priorities. Fast response times.
Curious & great judgement. Strong interest in understanding Adobe’s business and VP’s scope of responsibility. Use business sense to decipher priorities and make sound judgment calls when needed.
Discretion. Respect for confidentiality in handling any sensitive information.
Excellent communicator. Able to confidently and professionally interact with professionals at all levels. Strong relationship with E-Team & GMO EAs. Keep in contact with VP via slack, email and text.
Great teammate. Flexible colleague with a can-do attitude. Calm under pressure. Easy to work with.
Creative problem solver. Demonstrate ability and temperament to work in an ambiguous and changing environment. Think outside of the box with a sense of urgency. Know when to check in with VP to test decisions.

Responsibilities

Coordinate sophisticated (complex) VP calendar management
Be responsive to key external and internal partners, with contact outside normal business hours for time-sensitive situations (e.g customer meetings).
Represent Adobe, the VP and team in a brand-building light through thoughtful, friendly, and timely follow-through and sound judgment.
Ensure VP has customer or event briefing and context in advance of meetings. Prepare presentation materials from standard library as needed.
Arrange travel and accommodation for executives. Prepare expense reports. Arrange team offsites & customer visits.
Manage vendors, purchase orders, and team events, as needed.
Work across many internal groups including, exec comms/PR, event coordinators, research/engineering, product, sales, legal, strategy & ops.
Prepare administrative and operational Word, Excel, PowerPoint presentations, agendas, reports
Participate or lead special projects, as appropriate.