Executive Assistant

Aston Carter•Aurora, IL

1d•$25 - $30•Onsite

About The Position

We are seeking a highly organized, professional, and detail-oriented Executive Assistant to support Program Management and daily office operations. This role is ideal for an administrative professional who thrives in a fast-paced environment, enjoys balancing multiple priorities, and takes pride in keeping teams organized and running efficiently. As a key member of the team, you will provide administrative support to Program Managers, coordinate meetings and events, manage office activities, prepare reports and presentations, and help maintain a professional and welcoming office environment.

Requirements

Minimum of 2 years of recent executive support experience in a professional office environment (ideally within manufacturing, engineering, aerospace, defense, or industrial environment).
Strong experience managing calendars, meetings, and administrative workflows.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Experience creating reports, presentations, and business correspondence.
Strong organizational skills with the ability to prioritize multiple tasks and deadlines.

Nice To Haves

Bachelor's degree preferred.
Experience using Concur for expense management and purchasing activities.
Experience using Confluence or similar document collaboration and knowledge-sharing platforms.
Experience supporting program management, project management, or operations teams.

Responsibilities

Provide administrative support to Program Management and other leaders as needed.
Coordinate, schedule, and host internal and external meetings, including reserving conference rooms and arranging meeting logistics.
Manage calendars and scheduling activities for assigned personnel.
Prepare, update, and distribute reports, presentations, and other business documents.
Support monthly program reviews by gathering information, tracking status updates, and preparing presentation materials.
Create and maintain PowerPoint presentations and other management reporting documents.
Process office and departmental purchases and coordinate supply orders.
Place orders for parts and track purchase requests as required.
Assist the front desk receptionist with visitor support, phone coverage, and administrative tasks when needed.
Support managers at multiple locations with various administrative and coordination activities.
Enter, maintain, and organize departmental data and records with a high degree of accuracy.
Maintain a clean, organized, and professional office environment.
Collaborate effectively with cross-functional teams and contribute to a positive workplace culture.