Executive Assistant

Medici • Austin, TX

14h

About The Position

We are seeking an experienced Executive Assistant to support our CEO as Medici and Dr. Gabi continue to grow. This is a high-trust, high-impact role requiring strong executive support experience, sound judgment, discretion, and operational excellence. The ideal candidate has supported a CEO or founder previously, understands how to manage competing priorities in a fast-paced environment, and is comfortable using modern tools and AI to increase efficiency. This person will play a critical role in ensuring the CEO is organized, prepared, and focused on the highest-value initiatives.

Requirements

• 5+ years of experience supporting a CEO or senior executive
• Proven ability to manage complex schedules and shifting priorities
• Strong written and verbal communication skillsHighly organized with strong attention to detail
• Professional, polished, and comfortable interacting with senior stakeholders
• Proficiency in Google Workspace (Docs, Sheets, Slides)Experience using AI and automation tools to streamline work processes

Nice To Haves

• Bachelor’s degree preferred

Responsibilities

• Manage and prioritize the CEO’s calendar, ensuring alignment with company priorities
• Coordinate complex travel arrangements and detailed itineraries
• Prepare briefing materials for meetings, investor calls, and external engagements
• Draft and manage correspondence on behalf of the CEO
• Track follow-ups and ensure accountability across meetings and initiatives
• Serve as a professional point of contact for investors, advisors, partners, and VIP clients
• Support coordination of executive meetings, events, and stakeholder gatherings
• Assist with thoughtful relationship management, including outreach and gift coordination
• Improve systems and workflows using AI and productivity tools to increase efficiency
• Maintain strict confidentiality and discretion with sensitive information
• Provide general administrative support as needed to maintain executive momentum

Benefits

• We offer a comprehensive benefits package, including health, dental, and vision insurance, and paid time off.
• Team members also enjoy access to advanced imaging technology, a supportive and forward-thinking clinical team, and unique perks such as discounts on IV therapy and M-Sculpt sessions, free onsite yoga, and catered healthy lunches.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive