Executive Assistant

GreenStone Farm Credit Services • East Lansing, MI

17d • Hybrid

About The Position

Join our dynamic team as an Executive Assistant and provide essential support to the Chief Financial Officer, Finance & Accounting Team, Operations team, and other executives as needed for meetings and travel. This role is responsible for handling confidential information and maintaining professionalism. The ideal candidate is proactive, detail orientated, and thrives in a fast-paced, professional environment. You will be an essential part of the team, helping to keep us efficient with team coordination/meetings, daily tasks and planning for the future. If you value being part of a forward-thinking team that values collaboration, innovation, and making things happen – this role is for you! GreenStone has an outstanding Total Rewards package, which includes, but is not limited to: 15 vacation days, 12 sick days, and 12 paid holidays per year, Paid Parental Leave, 16 hours of volunteer time, 401(k) plan – up to a 9% employer contribution/match, Medical, Dental, Vision, STD, LTD, Life/AD&D benefits, etc., $150/year Logo Wear allowance, $400/year Wellness Subsidy/Reimbursement & wellness programs, $6,000 lifetime maximum Student Debt repayment or tuition reimbursement programs. Yearly bonus/incentive opportunity available to all benefit eligible employees.

Requirements

• HS Diploma or Equivalent required.
• 5+ years administrative experience supporting senior leadership or equivalent experience.

Nice To Haves

• Membership and continuing education through the IAAP (International Association of Administrative Professionals) preferred.
• Finance, Lending or Banking experience preferred.

Responsibilities

• Serve as Executive Assistant to the Chief Financial Officer, as well as direct reports and other executives.
• Coordinates executive/administrative functions with appropriate staff.
• Act as a best practice/quality resource for other administrative professionals.
• Assist in establishing and maintaining appointment schedules for the Finance, Facilities and Operations teams as needed.
• Organize, communicate and make arrangements for department meetings/functions and trainings and travel. Work with assorted vendors on contracts for venues, lodging, meals and entertainment. Be fully available as contact person for meeting attendees.
• Supports the Sr. Executive Assistant and Executive Assistants in the planning and execution of the GreenStone Executive, Sales, IS, Credit Leadership meetings when needed.
• Timely preparation and distribution of reports, correspondence, certifications, and information to appropriate members of the organization as requested.
• Responsible for smooth information flow between Chief Financial Officer and other Executives or staff.
• Participate in meetings as needed by the Chief Financial Officer to take minutes, then type and distribute to appropriate parties as needed.
• Monitor and ensure receipts are properly obtained for the CFO Corporate Credit Card. Monitor credit card activity for potential fraud.
• Maintain filing system both electronically and paper accurately and timely.
• Work with vendors (Navan, hotels, etc.) to establish and maintain contracts on behalf of GreenStone.
• Assist with travel, hotel, car arrangements and information as requested by team members.

Benefits

• 15 vacation days, 12 sick days, and 12 paid holidays per year
• Paid Parental Leave
• 16 hours of volunteer time
• 401(k) plan – up to a 9% employer contribution/match
• Medical, Dental, Vision, STD, LTD, Life/AD&D benefits, etc.
• $150/year Logo Wear allowance
• $400/year Wellness Subsidy/Reimbursement & wellness programs
• $6,000 lifetime maximum Student Debt repayment or tuition reimbursement programs
• Yearly bonus/incentive opportunity available to all benefit eligible employees

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED