Executive Assistant

Aston Carter•Englewood, CO

6d•$36 - $42•Hybrid

About The Position

We are seeking a dedicated and proactive Executive Assistant to provide exceptional support to executives. This role requires strong organization, discretion, the ability to manage multiple priorities, and effective collaboration with a team of Executive Assistants. The position is based in Greenwood Village, Colorado, and is hybrid, with the option to work remotely on Mondays and Fridays. The Executive Assistant will join a team of four and should be comfortable supporting different executive personalities, asking questions, taking initiative, and contributing to the broader EA team. This is a contract-to-hire position. The stated pay range is $36.06–$41.83 per hour. Individual compensation depends on factors including qualifications, skills, relevant experience, job knowledge, geographic location, and internal equity. If eligible, benefits for this temporary role may include medical, dental, and vision coverage; critical illness, accident, and hospital coverage; a 401(k) retirement plan; life insurance; short- and long-term disability; a health spending account; transportation benefits; an employee assistance program; and time off or leave.

Requirements

45+ years of EA, administrative, or operations experience (as stated in the posting).
Experience supporting executives or leadership.
Proficiency in complex calendar management.
Excellent written and verbal communication skills.
Highly organized and proactive.
Ability to juggle multiple priorities.
Strong judgment and confidentiality.
Collaborative while able to work independently.
Valid Colorado driver's license.

Nice To Haves

C-suite support experience.
Experience supporting multiple executives.
Project management experience.
Proficiency with Monday.com or similar systems.
Advanced Outlook and calendar skills.
PowerPoint and presentation creation skills.
Experience drafting executive communications.
Leadership meeting and event coordination experience.
Healthcare industry experience.
Strong tenure and job stability.

Responsibilities

Manage multiple executive calendars, appointments, and scheduling conflicts.
Coordinate meetings across internal and external stakeholders.
Draft routine and confidential correspondence on behalf of executives.
Prepare travel arrangements and detailed itineraries.
Complete and submit expense reports and invoices.
Support executives with daily administrative and operational needs.
Exercise discretion when managing sensitive information.
Create and distribute meeting agendas and ensure executives are prepared.
Take and distribute meeting action items and follow-up responsibilities.
Support leadership council meetings and company all-hands meetings.
Set up and troubleshoot Zoom and Teams meetings.
Coordinate meeting logistics, including rooms, catering, materials, and presenters.
Monitor leadership initiatives and internal projects to ensure timelines and deliverables are met.
Use Monday.com to support project tracking and visibility.
Gather and synthesize information into executive-ready summaries.
Create strong first drafts of presentations, reports, and communications.
Collaborate with other Executive Assistants to manage company events and initiatives.
Provide backup coverage for peers, including the Executive Assistant supporting the CEO.

Benefits

Medical, dental, and vision coverage (if eligible).
Critical illness, accident, and hospital coverage (if eligible).
401(k) retirement plan with pre-tax and Roth post-tax contribution options (if eligible).
Voluntary life and AD&D insurance for the employee and dependents (if eligible).
Short- and long-term disability coverage (if eligible).
Health Spending Account (HSA) (if eligible).
Transportation benefits (if eligible).
Employee Assistance Program (if eligible).
Time off or leave, including PTO, vacation, or sick leave (if eligible).

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