Executive Assistant

Autodesk

3d•Remote

About The Position

We are seeking an Executive Assistant (EA) to join our growing team within Go-To-Market at Autodesk and provide administrative support to our organization within one of our growing functions. This job is for you if you are flexible, enjoy working in a dynamic environment, can manage multiple tasks, and not afraid of making recommendations to create better ways of working. This position requires initiative, tact, and where needed partnership to address potential problems as they arise.

Requirements

2+ years of experience providing administrative support to more than one senior leader at once
Strong written and verbal communication skills
Excellent interpersonal skills
Strong detail orientation and solid analytical skills
Comfort with Microsoft Office Suite (Outlook, PowerPoint, Teams, Word, and Excel)
Willingness to adapt to a rapidly changing environment and new processes and responsibilities
Collaborative team player and team building skills
Knowledge of business issues and needs and the ability to work within a matrixed organization
Knowledge of office management practices and procedures

Nice To Haves

Ability to travel to events or internal meetings, locally and internationally

Responsibilities

Provide administrative partnership to two executives for complex calendar management, planning, arranging domestic and international travel, and creating expense reports
Provide calendar support to the aligned leaders and partner closely with the team to align on operating rhythm and cadences
Plan and coordinate events and multi-day meetings including preparation of meeting materials, logistics, food, agenda, amenities, activities, and communications with attendees
Develop and maintain positive working relationships with internal and outside parties, including high-level contacts of a sensitive nature
Partner with other EAs to coordinate and manage tradeoffs and prioritization
Maintain email aliases, distribution lists and shared directories
Support contract execution and ensure department bills are paid promptly and manage departmental purchases
Provide staff meeting support, including preparing agendas, taking notes as needed, and distributing meeting minutes and presentations on occasion
Manage complex calendars, priorities, and logistics with a focus on optimizing executive time
Anticipate needs and proactively solve problems before they arise
Act as a liaison across teams, ensuring clear communication and follow-through
Build and distribute agendas
Solicit input and materials from stakeholders
Ensure meetings are well-structured and run on time
Capture high-quality notes, decisions, and action items
Follow up on action items to ensure accountability and progress
Create clear, polished presentations (e.g., team meetings, town halls, leadership updates)
Synthesize information into concise summaries and materials
Support internal communications and messaging as needed