Executive Assistant

Split Second Management • New York City, NY

5d • Onsite

About The Position

Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com. Live Nation Entertainment is looking for an Executive Assistant for the CEO of the company. The ideal candidate will have strong attention to detail, solid knowledge of basic business practices, and excellent oral and written communication. Ideal candidates will excel in a fast-paced environment while supporting strong personalities among the music business.

Requirements

• Must have at least 1 year of previous executive assistant or high-level administrative assistant experience.
• Exceptional attention to detail, excellent organizational and analytical skills, and the ability to prioritize and multitask in a fast-paced environment.
• Familiarity with social media platforms, Instagram, Twitter, Facebook, YouTube, TikTok, Soundcloud, etc.
• Proficiency in MS Word, MS Excel, and Google docs/spreadsheets.
• Maintain confidentiality in handling and processing confidential information and data.
• Make sound decisions within established guidelines.
• Analyze complex issues and develop and implement appropriate responses.
• Use initiative and exercise independent judgment.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner.
• Organize own work, set priorities, and meet critical time deadlines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Nice To Haves

• Bachelor's degree in Business, Music, Marketing, Communications, or related subject preferred.
• Previous experience in the Music or Entertainment industry strongly preferred.

Responsibilities

• Manage business calendar, schedule internal and external meetings, submit expense reports, coordinate travel for CEO.
• Act as a point of contact for internal team, clients, and external partners - responsible for information flow, coordination of logistics for meeting, execution of organizational responsibilities as needed.
• Drafts committee and leadership agendas; coordinates preparation of agenda materials; prepares agenda packets; posts agendas at meeting location and on website; emails links to agendas posted on website and mails hardcopies of the agenda packets.
• Attends leadership meetings and electronically records meetings; finalizes resolutions; prepares actions and motions into minutes for approval at next meeting.
• Types correspondence and reports; drafts correspondence from rough notes; research issues and activities; assists in the creation of presentations; maintains confidential and administrative files.
• Receive, screen, and follow-up all communications via phone, email, and mail.
• Prepare extensive domestic and international travel arrangements including air, hotel and transportation reservations, mileage programs and upgrades with the ability to make frequent and last-minute changes.
• Attend and participate in company meetings, shows / events, as on-site support, and a representative of the company as required.
• Purchases supplies for meetings and authorizes payment for travel, training, professional memberships, subscriptions, and to vendors and service providers.
• May perform personal errands and task for C-level executives as required.
• May provide administrative support and assistance with special projects for staff in other companies in CEO’s span of control.

Benefits

• Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
• Free concert tickets
• Generous paid time off including paid holidays, sick time, and personal days
• 401(k) program with company match
• Stock reimbursement program
• New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support
• Career and skill development programs with School of Live

What This Job Offers

• Job Type: Full-time
• Career Level: Executive