Executive Assistant - Toronto, ON

Wavo.me • Montreal, QC

2d • Onsite

About The Position

We’re looking for a highly organized, proactive, and motivated Executive Assistant to support the CEO in a fast-paced music industry environment. This is an entry-level opportunity ideal for someone passionate about music, live events, artists, and entertainment who is looking to build a long-term career in the industry. The Executive Assistant will play a key role in helping manage the CEO’s day-to-day operations, communications, scheduling, and priorities while supporting broader company initiatives and internal teams.

Requirements

• Must be based in downtown Toronto or the immediate city area
• Must be available to work in-office 5 days per week
• Recent graduate with a BA/BSc degree or equivalent practical experience
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• High attention to detail and strong follow-through
• Ability to remain calm and adaptable in fast-paced environments
• Strong sense of professionalism, discretion, and reliability
• Passion for music, live events, and entertainment culture
• Comfortable managing shifting priorities and deadlines
• Ability to work independently and proactively anticipate needs
• Comfortable working in a technology-focused environment
• Knowledge of English is required

Nice To Haves

• Previous internship, hospitality, administrative, event, or music industry experience is considered an asset, but not required
• Prior experience in executive support or administrative coordination is an asset
• Basic familiarity with automation or scripting tools (e.g., Python, APIs, AI tools) is considered an asset

Responsibilities

• Manage the CEO’s calendar, scheduling, and meeting coordination
• Coordinate internal and external communications on behalf of the CEO
• Organize travel, accommodations, itineraries, and logistics
• Prepare meeting notes, agendas, follow-ups, and action items
• Help prioritize tasks and maintain organization across multiple projects
• Organize documents, assets, spreadsheets, and internal systems
• Assist with presentations, research, and administrative projects
• Provide day-to-day operational and personal administrative support to the CEO
• Handle sensitive information with professionalism and confidentiality
• Support ad hoc tasks, urgent requests, and evolving business needs as they arise

Benefits

• Group health and dental insurance plan
• Competitive base salary + variable commission compensation structure
• A dynamic and empowering workspace, wherein employees come from a wide range of cultural and professional backgrounds
• Access to technological infrastructure to be able to effectively onboard and work in a hybrid environment
• Being a part of innovation at the nexus of music, marketing/advertising, and technology.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level