Executive Assistant

Jackson Walker•Dallas, TX

46d•Onsite

About The Position

The Executive Assistant provides high-level administrative support to the Managing Partner. This role requires exceptional organizational skills, sound judgment, and the ability to manage confidential information while coordinating complex schedules, meetings, and projects.

Requirements

High school diploma or GED required.
Minimum of 2 years’ experience supporting a professional services team or executive leader.
Exceptional organizational, time-management, and multitasking abilities.
Excellent written and verbal communication skills with strong attention to detail.
High level of professionalism, discretion, and judgment when handling sensitive information.
Ability to anticipate needs before they arise.
Ability to interact confidently and diplomatically with clients, firm leadership, lawyers, and business professionals.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Manage the Managing Partner's calendar, coordinate internal and external meetings, and prioritize competing demands.
Screen and prioritize emails, calls, and correspondence; draft responses as needed.
Maintain project plans, timelines, and key deliverables for initiatives led by the Managing Partner.
Monitor deadlines and follow up with the Managing Partner to help ensure tasks remain on schedule.
Serve as the primary point of contact between the Managing Partner and lawyers, department heads, vendors, and business professionals.
Escalate issues or potential roadblocks to the Managing Partner.
Handle sensitive information with discretion and ensure timely follow-up on critical issues.
Coordinate meetings and events as requested and identify potential scheduling conflicts early.
Flag concerns and recommend adjustments to timelines or priorities.
Arrange travel and prepare expense reports.
Prepare agendas and compile and distribute meeting information.
Assist with compiling follow-up action items, when appropriate.
Provide on-site support for meeting preparation and logistics as needed.
Ensure the Managing Partner is fully prepared each day with the information needed for upcoming meetings.
Maintain organized electronic and paper files, including contracts.
Ensure compliance with firm confidentiality and information-governance standards.