Executive Assistant

Williams • Houston, TX

5d

About The Position

The Executive Assistant is a trusted partner to multiple Vice Presidents and departments, providing confidential administrative and clerical support and helping drive leadership and business operations. The role supports high-profile customer and vendor events and manages executive schedules, meetings, calendars, and travel arrangements. It also provides technical and functional departmental support through project assistance, invoice management, preparing approval documents and presentations, monitoring data, reporting, and maintaining cost center data and analysis. The position assists with budgets and forecasts, supervises personnel working on assigned projects, and mentors others.

Requirements

• High school diploma or GED.
• At least five years of experience supporting executive management.
• Strong verbal and written communication skills.
• Excellent organizational and interpersonal skills, with safety as the utmost priority.
• Advanced knowledge of Microsoft Office applications and PC skills, including Microsoft Teams.
• Excellent time management skills, including coordinating executive meetings, calendars, and travel.
• Ability to handle confidential and sensitive information.

Nice To Haves

• Bachelor’s degree.
• Beginner to intermediate knowledge of SharePoint.

Responsibilities

• Provide administrative and clerical support, including handling work of a confidential nature.
• Respond to inquiries from internal and external business partners.
• Support departmental projects and technical and functional services.
• Manage invoices and prepare documents for approval.
• Prepare presentations, monitor data, and provide reports.
• Maintain cost center data and analysis.
• Assist with preparing budgets and forecasts.
• Coordinate executive meetings, calendars, and travel.
• Support high-profile customer and vendor events.
• Supervise personnel working on assigned projects.
• Mentor others.
• Perform other duties as assigned.

Benefits

• Annual incentive program.
• Medical, dental, and vision coverage.
• 401(k) with company match and an annual company contribution.
• Paid time off, including company and floating holidays.
• Paid parental leave of up to six weeks per parent.
• Fertility and adoption support.
• Advanced AI tools and resources.
• Career growth opportunities and a culture of promoting from within.
• Tuition reimbursement and continuing education support.
• HSA and FSA options.
• Company-paid life insurance and disability coverage.
• Employee stock purchase plan.
• Domestic partner benefits.
• Employee resource groups and wellness support.
• Paid volunteer time and company matching for causes.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED