Executive Assistant

Optiver • Austin, TX

44d • Onsite

About The Position

Optiver is looking for an Executive Assistant to join our Travel, Events, and Leadership Office (TELO) team. This role involves supporting senior leaders operating at the highest levels of the firm and creating the conditions that allow them to stay focused on their critical tasks. Reporting to the Head of Travel, Events, and Leadership Office, you will provide high-touch, proactive support to executives managing global portfolios, driving critical decisions, and representing Optiver across markets and geographies. You will anticipate needs, navigate complex priorities, exercise sound judgment, and bring structure and momentum to fast-moving days. Additionally, you will serve as a culture carrier for the Austin office, helping to set the tone for daily experiences at Optiver by building relationships, bringing energy to the office, and strengthening connection and community. This role requires startup energy and a builder's mindset, combined with the discretion, polish, operational excellence, and attention to detail expected at Optiver. The ideal candidate will take pride in exceptional executive support while naturally improving the people and environment around them.

Requirements

• 6+ years supporting C-suite in a high-performance, fast-moving environment — financial services, trading, or comparable preferred
• Exceptional judgment: the ability to distinguish what requires the executive's attention from what can be resolved independently
• Discretion as a professional default — you will regularly handle confidential information across people, decisions, and strategy
• High emotional intelligence: the ability to read organizational dynamics, manage relationships across seniority levels, and navigate with care
• Strong written communication — comfortable drafting correspondence on behalf of a senior leader
• Precision under pressure: you maintain accuracy regardless of pace
• Proficiency in Microsoft Outlook 365 and complex multi-time zone calendar management
• Low ego and high ownership — you take full responsibility for outcomes without needing recognition for the effort behind them
• Legal authorization to work in the U.S. is required; we will not sponsor individuals for employment authorization for this job opening

Responsibilities

• Own end-to-end calendar management across three senior global leaders — balancing competing demands against each executive's highest-value work
• Proactively restructure scheduling to protect focus time and create preparation windows ahead of high-stakes meetings
• Anticipate and resolve conflicts before they reach the executive
• Serve as the primary point of contact for anyone seeking access to or information from your executives
• Triage inbound requests, filter noise, and route with judgment — protecting leaders from unnecessary interruption while ensuring nothing important falls through
• Draft and manage time-sensitive communications on the executive's behalf
• Coordinate logistics and agendas for leadership forums, offsites, and strategic discussions
• Capture outcomes and translate commitments into action
• Manage all travel end-to-end: flights, hotels, ground transport, itinerary synchronization, and real-time disruption management
• Coordinate multi-city and international travel across complex, interlocking leadership calendars
• Handle logistics for visiting executives and confidential candidates with precision and discretion
• Carry and translate executive intent — ensuring decisions, priorities, and context reach the right people in the right form
• Stay attuned to organizational dynamics and surface relevant information to leadership proactively, before it becomes a problem
• Represent the Optiver standard in every interaction that passes through this role

Benefits

• The opportunity to work alongside best-in-class professionals from over 40 different countries
• Highly competitive compensation package including performance-based bonus structure
• 401(k) match up to 50%
• Comprehensive health, mental, dental, vision, disability, and life coverage
• 25 paid vacation days alongside market holidays
• Extensive office perks, including breakfast, lunch and snacks, regular social events, clubs, sports leagues and more

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed