Executive Assistant

Wayne Farms • Oakwood, GA

1d

About The Position

Wayne-Sanderson Farms is seeking an Executive Assistant to support its Quality Assurance & Food Safety function. The role partners closely with the Senior Vice President of Quality Assurance & Food Safety and the Quality leadership team to drive initiatives, coordinate programs, and support the operation of a fast-paced corporate function. It goes beyond traditional administrative work, with an emphasis on organization, complex project management, relationship-building, and helping leaders and teams succeed.

The position provides executive support, coordinates strategic quality and food safety initiatives, assists with regulatory and audit activities, and leads logistics for meetings and events. It also supports partnerships with internal teams and external organizations, as well as onboarding and administrative needs for new team members.

Requirements

• Minimum of 5 years of executive administrative support experience.
• Experience supporting senior leaders or executive-level management.
• Strong organizational, project management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with professionalism and sound judgment.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.

Nice To Haves

• Associate degree in Business Administration, Communications, Management, or a related field.
• Experience coordinating large meetings, conferences, or corporate events.
• Experience supporting Quality Assurance, Food Safety, Regulatory, Manufacturing, or Operations teams.
• Familiarity with audit coordination, compliance documentation, or regulatory processes.

Responsibilities

• Manage complex calendars, meetings, and executive schedules.
• Coordinate domestic travel, lodging, transportation, and detailed itineraries.
• Prepare presentations, reports, correspondence, and leadership communications.
• Serve as a liaison among executives, internal teams, regulatory agencies, and external partners.
• Handle confidential information with discretion and professionalism.
• Coordinate projects, action items, and leadership follow-up activities.
• Support Quality Assurance, Food Safety, Regulatory Affairs, Animal Welfare, Quality Systems, and Data Analytics teams.
• Maintain organizational records, contact lists, and departmental resources.
• Assist with purchasing, invoice processing, expense reporting, and budget-related activities.
• Support audit preparation and documentation management.
• Assist with internal and external audits, inspections, assessments, and customer visits.
• Prepare executive reports, dashboards, and departmental metrics.
• Maintain USDA-related records and support administration of Grants of Inspection across company facilities.
• Plan and coordinate logistics for annual QA meetings, leadership conferences, workshops, and departmental events.
• Coordinate event travel, venues, attendee communications, registration, budgets, and schedules.
• Track action items and ensure timely completion of commitments.
• Coordinate activities with laboratories, consultants, auditors, vendors, and industry partners.
• Support contracts, confidentiality agreements, sponsorships, and vendor communications.
• Assist with onboarding and administrative support for new team members.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed