Executive Assistant - Albuquerque, NM Metro Area

UnitedHealth Group•Albuquerque, NM

7h•$34 - $60•Hybrid

About The Position

The Executive Assistant will support Senior Managers with senior level administration services including: answering the telephone, typing/word processing of documents, maintaining calendars and setting up meetings, making travel arrangements, copying, faxing, greeting visitors, setting up files, tracking expenses, and coordinating building and equipment maintenance. This is a fast-paced working environment that requires the ability to multitask with attention to detail and excellent organizational skills. If you are located in within the Albuquerque metro area. Driving distance to Roma office, you will have the flexibility to work remotely as you take on some tough challenges. This position is remote with up to 25%25 travel and in office time.

Requirements

5+ years of administrative support to leadership in a corporate setting
Experience working in a fast-paced, matrix organization
Experience working independently and under pressure at times to handle a wide variety of activities and confidential matters with tact and discretion
Experience handling all aspects of meeting production and organization including creation of Power Point presentations, scheduling, catering, room preparation, etc.
Proficient level of all Microsoft Office including Word, Excel, Outlook, and PowerPoint
Proven exceptional attention to detail
Proven high degree of personal integrity and strong interpersonal skills
Ability to work on-site between 2 – 4 days per month at our Corporate Office located on 303 Roma Ave NW, Albuquerque, NM 87102
Willingness to travel quarterly within our West Region to assist leadership

Nice To Haves

Experience working within a healthcare setting
Experience working for a Fortune 500 company
Experience with booking business travel following company guidelines and recommendations
Experience with Concur
Experience Smartsheet
Proven aility to provide high quality, consistent services to the various leaders within the department

Responsibilities

Provide primary support to leadership with schedule, coordinate and manage meetings, expenses & travel
Maintain and communicate sensitive or confidential information in accordance with internal policies and procedures
Manage active calendars, resolve scheduling conflicts as they arise, prioritize ensuring effective time management for the CEO and other executives
Create, prepare, and distribute all meeting materials
Maintain charitable/community relations and promotional items budget and sponsorships
Ensure all resources and technology are set up and working for all meetings
Make travel arrangements for leadership
Help plan and coordinate Broker meetings and external events as needed
Organize logistics of large or offsite events, using internal resources as needed
Compile and integrate information needed to complete reports and documents
Prepare or format office documentation needed for various audiences
Post relevant documentation onto relevant systems and communication boards
Maintain and distribute broker email and address mailing lists as needed
Utilize Microsoft 365 software and other applications
Monitor and oversee internal office communications
This position may occasionally assist in onboarding new employees depending upon the role of the hire
Maintain and keep updated office and distribution lists
Consult and communicate with internal and external customers to identify and provide resources
Research and provide needed information to respond to requests in a timely matter
May occasionally assist with reviewing and approving timecards, employee reviews and feedback