Executive Assistant
Reworld Waste•Indianapolis, IN
•$33 - $44
About The Position
The Executive Admin will support and manage a full range of executive level activities for the President of the region. This will include calendar management and the coordination of meetings; meeting logistics and travel planning; communications, confidential correspondence and support for all team members when preparing and uploading board or external presentations; event planning and acting as the face of Reworld when needed.
Requirements
- Minimum 7 years of administrative experience
- Associate degree, or appropriate formal training in a related discipline, or equivalent business experience
- Extremely knowledgeable in Microsoft Word, Excel, PowerPoint and Outlook
- Well organized with strict attention to detail
- Ability to multi-task and prioritize work assignments
- Exceptional experience with calendar management, time & expense management support, meeting coordination, meeting support planning
- Available to work overtime as necessary
- Display a great deal of initiative
- Strong interpersonal skills and a team player
- Knowledge of and adherence to all company policies and procedures
Nice To Haves
- Previous experience in an Accounting or Finance related department highly preferred
Responsibilities
- Manages and maintains the schedules using Microsoft Outlook, including arranging departmental meetings
- General administrative duties including: answering telephones, setting up conference calls, meetings, lunch meetings, copying, payroll approvals
- Coordinates travel itinerary and makes travel arrangements; prepare expense reports
- Draft communications
- Reads and analyzes incoming e-mails, memos, submissions, and reports in order to determine their significance, respond/take action as appropriate and plan their distribution
- Submit vendor invoices for payment into financial system and maintain status log
- Handle all aspects of new hires setup/coordination
- Order and maintain supplies for the department
- Need to support other leadership and other VP level individuals
- Coordinate and plan Sales conferences, regional events, corporate meetings and employee events
- Management of regional data and reporting as needed
- Assistance with productivity projects in the region
- Other tasks as assigned
Benefits
- medical
- prescription drug
- vision
- dental plans
- 401(k) plan
- paid parental leave
- paid time off
- paid holidays
- FSA
- HSA
- short- and long-term disability benefits
- Company-paid life and AD&D insurance
- EAP
- educational assistance
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
