Executive Assistant, Ad Sales Business & Legal Affairs

NBCUniversal•New York, NY

13h•$60,000 - $80,000•Hybrid

About The Position

The Executive Assistant for the Ad Sales Business & Legal Affairs team will provide high-level administrative and operational support to the SVP and a group of attorneys and legal professionals. This role serves as a strategic partner, helping to manage priorities, streamline processes, and ensure seamless day-to-day operations for a fast-paced, client-facing legal team. The ideal candidate is proactive, highly organized, and exercises strong judgment while supporting senior stakeholders across the organization.

Requirements

3+ years of experience supporting executives, ideally within a legal, media, or corporate environment
Bachelor’s Degree or equivalent experience
Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint), with strong calendar and document management skills

Nice To Haves

Proven ability to support senior leadership in a fast-paced, high-volume environment
Solid organizational skills with the ability to manage multiple priorities and deadlines effectively
Excellent communication and stakeholder management skills, with the ability to interact confidently across all levels of the organization
High level of discretion and integrity when handling confidential information
Proactive, solutions-oriented mindset with the ability to anticipate needs and address challenges independently
Demonstrated ability to manage projects and follow through from concept to completion

Responsibilities

Provide comprehensive executive support to the SVP and legal leadership, managing competing priorities with a high level of discretion and professionalism
Own complex calendar management across multiple stakeholders, including prioritization, conflict resolution, and coordination across executive-level meetings
Partner closely with internal and external executive assistants to align schedules and facilitate efficient communication across teams
Coordinate logistics for high-priority meetings, including preparing materials, managing audio/visual needs, and ensuring a seamless experience
Anticipate scheduling challenges and proactively adjust plans to optimize leadership time and availability
Prepare and refine executive-level presentations, reports, and communications (both digital and hard copy)
Manage travel arrangements, expense reporting, and related documentation with a high degree of accuracy and timeliness
Oversee invoice processing and vendor coordination, including outside counsel billing (Tymetrix, SNAP, and APEX/SIM)
Support contract management processes, including tracking, organizing, and preparing agreements under attorney supervision
Maintain and organize electronic filing systems, ensuring documents are accurate, accessible, and up to date
Prepare summaries and tracking materials for key agreements and legal matters
Drive internal team communications and maintain the team’s intranet presence
Lead and execute special projects, bringing structure and follow-through from initiation to completion