Executive Assistant

Milacron•Batavia, OH

11d•Onsite

About The Position

Milacron is seeking a highly organized, proactive, and professional Executive Assistant to support our C-suite executives in Batavia, OH. The ideal candidate will manage a wide range of administrative and operational tasks, ensuring seamless daily operations and enabling our leadership team to focus on strategic priorities. This role requires exceptional communication skills, discretion, and the ability to handle multiple priorities with efficiency and professionalism.

Requirements

Proven experience as an Executive Assistant or in a similar senior administrative role, preferably supporting C-suite executives.
High school diploma or equivalent required; Bachelor’s degree preferred
Ability to travel up to 25% of the time.
Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
Ability to handle sensitive information with discretion and confidentiality.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
Ability to work independently, prioritize tasks, and adapt to changing priorities.
High level of professionalism, initiative, and problem-solving skills.

Responsibilities

Provide high-level administrative support to C-suite executives, including calendar management, scheduling meetings, and coordinating travel arrangements.
Prepare, review, and manage correspondence, reports, presentations, and other documents.
Act as a point of contact between the executives and internal/external stakeholders, maintaining professionalism and confidentiality at all times.
Organize and prioritize incoming requests, emails, and inquiries, ensuring timely responses.
Coordinate and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
Manage complex calendars, including scheduling appointments, conferences, and events.
Assist with project management and tracking key initiatives as needed.
Handle expense reports, reimbursements, and other financial documentation.
Support special projects and initiatives as assigned by the executive team.
Maintain an organized filing system, both electronic and physical.
Anticipate needs and proactively address potential issues to ensure smooth operations.