Executive Assistant

MAA•Memphis, TN

13h•Onsite

About The Position

The Executive Assistant reports to an Executive Vice President and is responsible for handling a wide variety of tasks and situations involving administrative functions in support of one or more executives of MAA. The successful candidate will embody and work to reinforce MAA’s Core Values. Those values include: Appreciating the uniqueness of each individual Communicating openly and with integrity Embracing opportunities Doing the right thing at the right time for the right reasons

Requirements

5 years of administrative support experience to high level managers in a corporate setting required, or an equivalent combination of education and experience
Organizational and time management skills with which to balance and prioritize multiple tasks and concurrent deadlines
Knowledge of administrative functions in a corporate setting (scheduling, maintaining records, preparing reports and presentations, etc.)
Computer skills with Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
Bookkeeping and budgeting skills and expertise
Attention to detail
Professional written and verbal communications skills
Customer service skills and orientation
Ability to maintain confidentiality and operate with appropriate discretion

Nice To Haves

Bookkeeping and budgeting experience preferred

Responsibilities

Provides administrative support to designated MAA executive(s) and corporate organization.
Receives phone calls and other communication for the executives; screens and forwards to the appropriate individual(s).
Maintains calendars and schedules meetings; reviews and advises on schedules with the executives.
Prepares correspondence, presentations, and other materials as needed; reads and proofs written material prepared by executives and makes corrections or suggestions.
Makes all meeting preparations for employee groups as requested.
Handles financial affairs for executive; prepares expense reports; codes and submits invoices for approval; may assist in budget preparation.
Leads or works with miscellaneous projects as directed.
Maintains physical and digital files.
Arranges for travel, lodging, and anything else for out of town visitors (e.g. meetings, special events, investor meetings, Board meeting).
Schedules and coordinates meetings of non-Memphis based management personnel at the Home Office.
Orders supplies and services as needed.
Covers the reception area and phone calls as needed.
Performs other related duties as assigned to meet the needs of the business.