Executive Assistant – ARC (Agemark Resource Center)

Agemark Management • Omaha, NE

18h • Onsite

About The Position

Agemark is seeking a highly organized and proactive Executive Assistant to support our CEOs and executive leadership team. This role plays a key part in keeping daily operations running smoothly while supporting high-level coordination across the organization. This is a great opportunity for someone who enjoys variety in their day, anticipates needs, and takes ownership of their work.

Requirements

• 2+ years of experience supporting senior leaders in an Executive Assistant or similar role
• Proven experience managing complex, high-volume calendars
• Experience coordinating meetings, travel, and logistics across multiple stakeholders
• Strong organizational and time management skills with the ability to stay ahead of priorities
• Ability to work independently and handle sensitive information with discretion
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)

Responsibilities

• Manage complex calendars across multiple executives, including shifting priorities and competing demands
• Coordinate travel, itineraries, and meeting preparation
• Anticipate needs and proactively resolve scheduling conflicts
• Assist with reporting, data gathering, and administrative projects
• Maintain internal directories and administrative records
• Serve as a primary point of contact for the office
• Support day-to-day office coordination and internal operations
• Manage conference room scheduling and office logistics
• Order supplies, coordinate vendors, and maintain organization across the office
• Assist with document preparation and administrative processes
• Support planning and execution of internal meetings and company events
• Coordinate logistics such as scheduling, materials, and communication
• Assist with event preparation and follow-up

Benefits

• Medical, dental, vision, life, and many other supplemental offerings
• Flexible PTO
• HSA Contributions: Employer contributions to your Health Savings Account
• 401(k) with 50% match on the first 6% you contribute
• Employee Assistance Program: Free 24/7 support for emotional, financial, and legal well-being
• Professional Development: We invest in your growth through internal opportunities as well as external education
• Referral Bonuses & Recognition
• Education Support: Tuition reimbursement program, free offerings through partnerships with universities
• Discounted gym memberships

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 101-250 employees