Executive Assistant

Boomi

3d•$105,000 - $144,000•Remote

About The Position

Boomi, the data activation company for AI, powers the agentic enterprise by bringing data to life across the business. The award-winning Boomi Enterprise Platform is the active data foundation that delivers essential agentic infrastructure enabling organizations to drive agentic transformation and harness the power of AI with secure, scalable connectivity. Trusted by over 30,000 customers and supported by a network of 800+ partners, Boomi helps organisations of all sizes achieve agility, efficiency, and innovation at scale. At Boomi, you’ll work with world-class people and industry-leading technology. We hire trailblazers with an entrepreneurial spirit who can solve challenging problems, make a real impact, and want to be part of building something big.

Requirements

6+ years supporting C-suite executives, ideally a CEO or founder, at a mid-size to large organization
Proficiency in G-Suite, Concur, Microsoft Office, and other office productivity and collaboration tools, with the aptitude to quickly learn new systems
Exceptional judgment and a proactive, "no task too big or small" problem-solving mindset
Outstanding written and verbal communication skills, with the polish to interface with senior leaders, board members, and external partners
Impeccable organization, time management, and the ability to juggle shifting priorities under pressure
Unwavering professionalism and the ability to maintain strict confidentiality on highly sensitive matters

Nice To Haves

Experience supporting board of directors logistics preferred

Responsibilities

Manage complex scheduling and calendar priorities for the CEO, balancing internal leadership demands, board and investor commitments, and external stakeholder requests
Coordinate the flow of information to and from the CEO, including preparing briefing materials and managing sensitive, confidential correspondence
Manage and coordinate all travel, including complex domestic and international itineraries, accommodations, flights, and ground transportation; anticipate needs and troubleshoot changes in real time
Prepare and reconcile expense reports in a timely manner
Provide discreet support with occasional personal scheduling on behalf of the CEO, ensuring seamless coordination between professional and personal commitments
Act as the primary point of contact and gatekeeper between the CEO’s time and the executive leadership team, board members, employees, investors, clients, and other external partners in terms of calendar management
Exercise independent judgment in prioritizing requests and escalations, often representing the CEO's intent in communications
Partner with other executive assistants and administrative staff across the leadership team to ensure alignment and coverage
Handle highly sensitive company, personnel, and strategic information with absolute discretion
Support special projects and initiatives at the CEO's direction, which may span multiple departments