Executive Assistant - SVP, Strategy, Portfolio & Hubs (onsite, Billerica, MA)

Merck•Billerica, MA

13h•Onsite

About The Position

EMD Serono in Billerica, MA is seeking an Executive Assistant to support their Senior Vice President, Strategy, Portfolio, and Hubs (SPH). This role involves providing comprehensive administrative support, coordinating meetings and events, assisting with project management, and acting as a liaison between the SVP and various stakeholders. The ideal candidate will handle sensitive information with confidentiality and discretion, work independently yet collaboratively, and maintain strong relationships with internal and external contacts. The company culture emphasizes innovation, diversity, inclusion, and personal development, with a purpose in Healthcare to help create, improve, and prolong lives through medicines, devices, and technologies.

Requirements

High School Diploma or GED
5+ years of professional experience supporting senior-level management
Strong organizational and time-management skills
Experience working across time zones (domestically and globally)
High level of professionalism, confidentiality, and discretion
Ability to handle multiple tasks and prioritize effectively in a fast-paced environment
Strong problem-solving skills and attention to detail
Proactive and detail-oriented with excellent communication skills (verbal and written)
Proficiency in social media versatility: experienced in both creating and capturing engaging content for various platforms, with strong text-based communication skills
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Understanding of AI concepts and demonstrated curiosity to explore AI-enabled solutions
Ability to work independently and as part of a team

Nice To Haves

Bachelor’s degree in Business Administration
Experience in the pharmaceutical or healthcare industries

Responsibilities

Manage the calendar for the Senior Vice President, Strategy, Portfolio, and Hubs (SPH).
Schedule meetings, coordinate travel arrangements, prepare and edit correspondence, communications, presentations, and other documents.
Handle incoming and outgoing communications, including emails, team calls, and mail.
Plan, organize, and coordinate meetings, conferences, and events.
Prepare agendas, manage meeting minutes, and follow up on action items.
Ensure the SVP is well-prepared for meetings with relevant materials and information.
Assist in the planning and execution of projects and initiatives led by the SVP.
Track progress and provide updates on key projects and deadlines.
Work across time zones and manage calendars effectively.
Act as a liaison between the SVP and internal/external stakeholders.
Build and maintain positive relationships with key contacts and departments.
Handle sensitive information with the utmost confidentiality and discretion.
Maintain professionalism and a high level of confidentiality in all interactions.
Work independently but highly collaboratively with minimal supervision.
Maintain strong collaboration with all Corporate, Healthcare and R&D stakeholders in scope of the role, as well as key enabling functions like Communications, HR, Controlling, Legal.
Maintain strong collaboration with vendors and a network of contacts to external consultants.