Executive Assistant - Maamwesying Ontario Health Care Team

Maamwesying North Shore Community Health Services Inc•Satellite Office Sault Ste. Marie/Head Office Cutler, ON

7d•CA$73,105 - CA$79,682•Hybrid

About The Position

Reporting to the Maamwesying Ontario Health Team Operations Manager, the Executive Assistant provides critical administration, coordination, and project management support to assist in meeting strategic and organizational objectives, while maintaining operational performance and accountability requirements. This position is responsible for supporting the efficient organization, functioning and project support to the Maamwesying Ontario Health Team.

Requirements

Post-secondary education in Business Administration, Health Administration, or a related field.
Minimum three (3) years of experience providing executive-level administrative support to senior leaders or directors.
Advanced proficiency in Microsoft 365 applications, including Word, Excel, Outlook, PowerPoint, Teams, Forms, and SharePoint.
Experience coordinating virtual meetings and providing basic technical troubleshooting support.
Experience maintaining SharePoint sites and managing electronic document filing systems.
Experience supporting financial and administrative processes, including invoice tracking, expense reconciliation, procurement coordination, and financial documentation.
Demonstrated ability to handle highly confidential and sensitive information with discretion and professionalism.
Strong organizational, planning, time management, and critical thinking skills.
Proven ability to prioritize competing demands and manage multiple projects within tight deadlines.
Excellent judgment, problem-solving skills, and attention to detail.
Strong interpersonal, written, and verbal communication skills.
Experience coordinating meetings, events, travel arrangements, and logistics.
Ability to build and maintain effective working relationships with internal and external partners.
Experience with project coordination and tracking deliverables, timelines, and action items.
Demonstrated interest in continuous improvement and identifying opportunities to enhance administrative and operational effectiveness.
Ability to streamline workflows, improve processes, and support the implementation of new systems, tools, and ways of working.
Openness to change and the ability to adapt to evolving priorities, organizational needs, and transformational initiatives.
Self-directed with the ability to work independently, take initiative, and anticipate organizational needs.
Experience with information management systems.
Demonstrated sensitivity to and knowledge of First Nation cultural values, traditions, and communities.
Ability to work flexible hours, including occasional evenings and unplanned overtime.
Ability to travel as required.
Valid Ontario driver's licence and access to a reliable vehicle.
Ability to provide a satisfactory Criminal Record Check as a condition of employment.

Nice To Haves

Ability to speak Ojibway is considered an asset.
Experience in a healthcare, Indigenous, public sector, or not-for-profit environment is considered an asset.

Responsibilities

Provides critical administration, coordination, and project management support to assist in meeting strategic and organizational objectives.
Maintains operational performance and accountability requirements.
Supports the efficient organization, functioning and project support to the Maamwesying Ontario Health Team.
Coordinates virtual meetings and provides basic technical troubleshooting support.
Maintains SharePoint sites and manages electronic document filing systems.
Supports financial and administrative processes, including invoice tracking, expense reconciliation, procurement coordination, and financial documentation.
Handles highly confidential and sensitive information with discretion and professionalism.
Prioritizes competing demands and manages multiple projects within tight deadlines.
Coordinates meetings, events, travel arrangements, and logistics.
Builds and maintains effective working relationships with internal and external partners.
Coordinates project tracking deliverables, timelines, and action items.
Identifies opportunities to enhance administrative and operational effectiveness.
Streamlines workflows, improves processes, and supports the implementation of new systems, tools, and ways of working.
Adapts to evolving priorities, organizational needs, and transformational initiatives.
Works independently, takes initiative, and anticipates organizational needs.
Travels as required.

Benefits

Competitive Salary based on experience
Paid Extended Health Benefits
Healthcare of Ontario Pension Plan (HOOPP)
Competitive vacation package with an additional 7 Indigenous statutory holidays
10 Professional Development Days
$1200/Annual Budget for Professional Development
Technology Amenities provided (i.e., laptop, cell phone)
All travel expenses covered
High staff satisfaction rated work environment, priority on provider and client experience
Access to Cultural and Traditional teachings of the Ojibwe People
15 days of Personal Leave