Executive Assistant

ATN International Inc•Anna's Retreat, St Thomas

20d•Onsite

About The Position

The Executive Assistant provides high-level strategic and administrative support to the Senior Leadership Team, ensuring operational efficiency and alignment with organizational objectives. This role extends beyond traditional administrative duties, requiring strong project management, financial coordination, and stakeholder engagement. The ideal candidate is proactive, detail-oriented, and capable of managing complex priorities while maintaining the highest level of confidentiality and professionalism.

Requirements

3–6 years’ experience as an Executive Assistant, ideally supporting C-suite or senior leadership.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Nice To Haves

Bachelor’s degree in business administration or a related field.
Experience in financial administration, reporting, and project coordination is an asset.
Strong organizational, time-management, and multitasking abilities.
Excellent written and verbal communication skills.
High level of professionalism, integrity, and confidentiality.
Strong interpersonal skills with the ability to engage diverse stakeholders.
Ability to work independently and manage competing priorities effectively.

Responsibilities

Manage complex executive calendars, prioritizing engagements based on business objectives.
Serve as a primary liaison between Senior Leadership and internal/external stakeholders.
Coordinate executive meetings, including agenda preparation, minute-taking, and follow-up tracking.
Arrange detailed travel logistics, including international itineraries and related requirements.
Prepare high-level correspondence, reports, and presentations for internal and external audiences.
Process expense reports, invoices, and purchase requests with accuracy and compliance.
Track departmental budgets and support forecasting and variance analysis.
Manage vendor relationships, including invoicing and payment coordination.
Lead or support cross-functional projects, ensuring timelines and deliverables are met.
Identify process improvement opportunities to enhance administrative efficiency.
Maintain and update project management tools and reporting dashboards.
Draft, edit, and review documents to ensure quality and consistency.
Maintain strong working relationships with executives, board members, and external partners.
Handle confidential information with discretion and sound judgment.
Support organizational events, meetings, and executive-level communications.