Executive Assistant - 12 Month Contract

Sleep Country•Pointe-Claire, QC

2d•CA$55,000 - CA$65,000

About The Position

The Executive Assistant - 12 Month Contract ensures the assigned executives have the support they require to operate on a day-to-day basis in keeping up with rapid growth and operates as the first point of contact. The Executive Assistant works in a complex environment that requires a high degree of sensitivity, responsiveness and a need to maintain confidentiality.

Requirements

University/College Degree or equivalent experience
2-3 years of experience as an administrative assistant supporting C Level Executive
Highly effective interpersonal and communication skills with the ability to work with all levels within the organization
Excellent organizational and time management skills and can work in a fast environment with competing priorities and deadlines
Professional and sound judgement, discretion, tact and diplomacy when dealing with sensitive and confidential matters
Resourceful, creative, motivated, strong initiative and high level of attention to detail and accuracy
Proficient with MS Office programs (Word, Excel, Outlook, PowerPoint, Teams)
Proficiency in English (written and spoken)
The knowledge of English is required for this specific position as the incumbent will interact on a consistent and regular basis with English-speaking stakeholders located outside of Quebec.

Nice To Haves

French is an asset

Responsibilities

Manage special projects assigned by the executives
Compile and analyze data, conduct research, prepare board reports, handle information requests, perform clerical functions
Coordinate resources to support the executive in addressing identified issues
Compose and/or edits a variety of highly confidential documents (e.g. correspondence, memos, contracts, proposals, reports, presentations)
Respond to emails and voice mail messages on behalf of the executives
Provide calendar management support by coordinating, setting, and monitoring daily calendars for the executive, prioritizing items based on an understanding of the business context (e.g. schedules meetings, arranges appointments, budgets time, and provides appropriate reminders)
Responsible for the timely completion of expense reports, mileage claims and invoices
Provides travel support, including arranging travel; securing transportation and accommodations; supports the registration process for conferences and trade shows and adhere to corporate travel processes
Performs additional job-related responsibilities and duties as assigned