Executive Assistant, Chief Product Officer, Security Business Group (Hybrid)

Cisco•San Jose, CA

8h•$121,200 - $178,800•Hybrid

About The Position

Reporting to the Chief Product Officer (CPO) for the Security Business Group, the Executive Assistant will support all administrative elements of the business and act as an ambassador for the CPO. Along with supporting the CPO, this role includes a strong partnership with the Chief of Staff. This will require strong organization, communication, and execution skills. The EA will be the glue, right hand, air traffic controller - the person that keeps the chaos organized! It will be fun, rewarding, and challenging all at once. In this role you will perform a wide variety of advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and procedures. You’re developing and maintaining relationships with key stakeholders, including both internally within Cisco and externally with customers and partners. This role exercises and maintains knowledge of global time zones and cultural/religious holidays in calendar and event management. We are looking for a proactive and organized EA that's ready to take us on. You will be extremely forward-thinking with a professional and approachable demeanor in all interactions; possess outstanding communication skills with all levels of staff, executives, customers, vendors; and good judgment.

Requirements

7+ years experience in administrative environment, with a minimum of 2 years supporting at the VP level or above.
Expert level knowledge of Windows desktop computer applications: Word, Excel, and PowerPoint.
Experience in calendar management, planning meetings and coordinating travel.
Excellent verbal and written communication skills including the ability to connect with all levels of Executive/Senior staff and clients.
Ability to navigate web and email at high competency knowledge.

Nice To Haves

BA/BS or equivalent experience
Past work experience in the high-tech industry

Responsibilities

Management of SVP's calendar and daily schedule to include prioritizing conflicting meeting requests, supervising action items and commitments of executive and following-up to ensure completion.
Responsible for a running list of SVP's engagements and works closely with communications team to ensure content needs are understood and set in motion so the SVP is prepared for each engagement.
Assisting Senior VP in planning and organizing meetings by taking ownership for assembling the agenda, location, accommodating technology requirements based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item list.
Creating travel packs for international trips. This work includes combining all event information in addition to coordinated logistics of travel and also customer/team asks.
Supporting SVP by acting as proxy for communications and approvals as authorized. Answering general questions as crucial, referring (filtering) routine matters to appropriate parties, and following up to ensure proper disposition. Taking initiative to resolve issues within specified policies and guidelines, and providing mentorship to administrative community members on problem solving. Resolving when executive action is required and supplying a recommendation where appropriate.
Making in-depth global travel arrangements for SVP and handling Cisco expenses.
Providing analytical support to assist executive on special projects. Researching issues, analyzing problems, compiling data, and preparing reports.
Candidate will deal expertly with highly critical and confidential matters and materials.
Mentor new Executive Administrative Assistants and other administrators. Participates in a cross-functional EA network and will lead the organization’s community of Admins.

Benefits

medical, dental and vision insurance
a 401(k) plan with a Cisco matching contribution
paid parental leave
short and long-term disability coverage
basic life insurance
grants of Cisco restricted stock units
10 paid holidays per full calendar year
1 floating holiday for non-exempt employees
1 paid day off for employee’s birthday
paid year-end holiday shutdown
4 paid days off for personal wellness
16 days of paid vacation time per full calendar year (non-exempt)
flexible vacation time off program (exempt)
80 hours of sick time off provided on hire date and each January 1st thereafter
up to 80 hours of unused sick time carried forward
Additional paid time away may be requested to deal with critical or emergency issues for family members
Optional 10 paid days per full calendar year to volunteer
annual bonuses (for non-sales roles)
performance-based incentive pay (for sales roles)