Executive Assistant

Denver Health•Denver, CO

3d•$30 - $43•Onsite

About The Position

Denver Health is recruiting a mission-driven Executive Assistant for its Managed Care Administration department. Under limited supervision, this role provides highly visible administrative and executive support to senior leadership, helping ensure effective use of the executive’s time and productive interactions with staff. The position handles a broad range of clerical, administrative, research, and management-related tasks, including schedule and office management, communication, information preparation, records management, data analysis, and representing the executive to others. The role requires discretion when handling confidential information, sound judgment, and advanced knowledge of the organization’s operations and procedures. The position is 100% on premise. The Executive Assistant coordinates communications, calendars, meetings, events, and candidate interviews; maintains records and data; may support provider and department administration; and manages smaller projects or phases of larger projects at the executive’s direction. The role requires strong organization, communication, analytical, and prioritization skills, as well as proficiency with Microsoft Office and virtual meeting software.

Requirements

High school diploma or GED.
Four to six years of administrative experience.
Ability to manage and prioritize several small projects or phases of large projects simultaneously.
Ability to communicate orally and in writing in a thorough, clear, and pleasant manner.
Excellent interpersonal skills.
Strong analytical skills and flexibility when priorities change.
Ability to work effectively in a fast-paced environment with multiple changing priorities.
Ability to work under pressure and meet tight deadlines.
Strong organizational skills and attention to detail.
Ability to work independently with general supervision and recognize when to involve stakeholders.
Proficiency in Microsoft Office Suite and virtual meeting software.

Nice To Haves

Healthcare experience.

Responsibilities

Review, prioritize, and sort the executive’s emails and calls; respond to correspondence when appropriate and handle the assistant’s own communications while representing the executive.
Draft and deliver communications for internal and external audiences.
Schedule, modify, and reschedule appointments with internal and external stakeholders.
Schedule and attend executive meetings, including through virtual platforms when needed.
Prepare meeting agendas and documents, invite and communicate with presenters, and distribute meeting materials.
Organize special events, retreats, and high-level meetings; identify and reserve suitable venues, and initiate contracts with off-site venues as needed.
Verify audio-visual requirements, food arrangements, seating, and room setup before meetings and events.
Take and transcribe meeting minutes.
Coordinate executive-level candidate interview events, including group interview schedules, candidate travel and reimbursement, and collection, trending, and reporting of interview feedback; partner with HR recruiters during hiring.
Create and maintain files, including department T drive folders, and maintain and analyze data.
May manage and maintain the department’s SharePoint site on Pulse.
May onboard new providers, track and report department extra shifts, manage provider or department CME stipends, and monitor chart delinquency reports and take action as needed.
Approve time sheets for the executive’s direct reports and maintain their personnel files.
Manage and prioritize additional small projects or phases of larger projects at the executive’s direction.

Benefits

Paid time off starting at 28 days per year, including vacation, personal/sick time, and seven holidays.
100% paid parental leave for up to six weeks.
Immediate eligibility for retirement plans with employer contributions up to 9.5%.
Medical, dental, and vision plans, plus employer-paid disability and life insurance.
Well-being programs, including an on-site employee fitness center and the RESTORE Center.
Free RTD EcoPass for public transportation.
Childcare discount programs and discounts on brands, travel, and more.
Tuition reimbursement and assistance.
Education, coaching, and professional development opportunities through the Workforce Development Center, including internal career growth and advancement pathways.
Professional clinical advancement program and shared governance.
Public Service Loan Forgiveness-eligible employer, with free student loan coaching and assistance navigating the program.
National Health Service Corps and Colorado Health Service Corps-eligible employer.