Executive Assistant

Trivium

3h•$40,000 - $60,000•Remote

About The Position

We are seeking a highly organized, proactive Executive Assistant / Life Manager to support a fast-moving e-commerce founder across business operations, project coordination, and personal productivity. This is a hybrid EA + project management role designed for someone who thrives in structure, anticipates needs, and keeps both the founder and team aligned, focused, and accountable. The position is remote but closely aligned with Dubai working hours and may occasionally involve travel or in-person support at events. The ideal candidate is detail-obsessed, independent, tech-savvy, and capable of managing both executive priorities and operational workflows with minimal oversight.

Requirements

2–3+ years supporting founders, executives, or leadership teams
Experience in e-commerce, Amazon, agencies, or digital-first businesses preferred
Proven project coordination or operations experience
Strong exposure to remote team environments
Must be proficient in: Notion, Slack
Exceptionally organized and detail-oriented
Proactive, self-directed, and fast-learning
Calm under pressure and solution-focused
Strong communicator with high emotional intelligence
Methodical thinker who brings clarity to complex workflows
Tech-savvy and comfortable navigating digital systems
Energized, execution-driven, and adaptable

Nice To Haves

Shopify
Project management tools (ClickUp, Asana, or similar)
Preferred: Marketing, project management, operations, or related fields

Responsibilities

Manage calendar, appointments, travel, and scheduling
Coordinate personal errands, purchases, and lifestyle logistics when needed
Build structured schedules around events, conferences, and travel commitments
Act as a trusted right hand to reduce cognitive load for the founder
Join internal meetings, capture action items, and ensure follow-through
Track tasks across teams and proactively follow up on deadlines
Maintain structured reporting and centralized information flow
Bring clarity and organization across communications and workflows
Assist with budgeting, operational planning, and market research
Support e-commerce operations when needed (orders, customer flow, execution tasks)
Coordinate with team members across departments to drive progress
Ensure documentation, reports, and updates are clear, concise, and actionable
Manage executive inbox and prioritize communications
Draft responses and ensure follow-up on key threads
Maintain structured tracking of invoices, confirmations, and business correspondence