Executive Assistant

Alstom • New Castle, PA

3d

About The Position

Alstom is seeking a proactive, detail-oriented Executive Assistant to support leaders working in sustainable mobility. The role helps ensure operational excellence and supports strategic decision-making in a fast-paced environment, working with local and global teams.

The Executive Assistant coordinates executive schedules, facilitates cross-functional communication, prepares reports and presentations, and supports reliable administrative processes through document control, compliance tracking, and meeting logistics. The role also uses digital tools to optimize workflows and maintains internal communication platforms to promote knowledge sharing and leadership engagement.

Success is measured by the timely and accurate delivery of executive support and strategic initiatives, effective collaboration across departments and leadership levels, and improved administrative efficiency and process reliability. Alstom describes its workplace as collaborative and committed to diversity and inclusion.

Requirements

• At least 5 years of related experience as an executive administrative assistant or senior assistant.
• Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Teams.
• Strong organizational and multitasking skills to manage competing priorities.
• Experience with digital collaboration tools such as SharePoint or Concur for travel and expense management.
• Ability to draft and edit professional correspondence, presentations, and internal communications precisely.
• Understanding of confidentiality protocols and discretion when handling sensitive information.

Responsibilities

• Coordinate executive schedules and align them across global and local teams.
• Manage communication channels to facilitate cross-functional collaboration.
• Prepare executive-level reports and presentations.
• Maintain document control, compliance tracking, and meeting logistics.
• Implement digital tools such as Microsoft Power Automate and SharePoint to optimize workflows.
• Maintain internal communication platforms and support leadership engagement initiatives.
• Draft and edit professional correspondence, presentations, and internal communications.

Benefits

• Career advancement through continuous learning and professional development programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed