Executive Assistant

Mortenson • Charlotte, NC

5d • $39 - $52 • Onsite

About The Position

Mortenson is seeking an Executive Assistant to provide high-quality, professional, and timely executive assistance to Operating Group Leadership. The position is based in Charlotte, North Carolina, and is performed in the office alongside team members in a collaborative environment. The role also supports the Director of Operations with staffing and tracking spreadsheets and helps coordinate the administrative needs of teams and projects.

Requirements

• Associate or bachelor's degree in Business Administration, or equivalent experience.
• At least four years of administrative experience, including at least one year of executive administrative support.
• Ability to maintain confidentiality and discretion.
• Detail-oriented, with the ability to organize and manage multiple projects.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Adaptive, effective communication and active listening skills.
• Positive and professional attitude with strong customer service skills.
• Must be legally authorized to work in the United States without employment visa sponsorship.

Nice To Haves

• Construction-related business experience is preferred.

Responsibilities

• Coordinate and schedule meetings, including arranging rooms, equipment, catering, and participant details.
• Prepare meeting and event materials, documents, and PowerPoint presentations; capture and distribute meeting minutes.
• Research, book, and coordinate travel; manage conference registrations and expense reports.
• Plan and coordinate annual meetings, team outings, customer events, and holiday mailings.
• Order and manage technology items and office supplies; maintain printers and reconcile reports.
• Sort and distribute mail, create shipping labels, manage filing systems, and perform contract comparisons.
• Prepare workspaces and coordinate orientation for new team members; handle apparel orders and invoice processing.
• Support the Director of Operations with staffing and tracking spreadsheets.
• Provide reception desk backup and build relationships across diverse backgrounds.

Benefits

• Medical and prescription drug plans, including vision coverage at no additional cost.
• Dental plan.
• 401(k) retirement plan with a Mortenson match.
• Paid time off, holidays, and other paid leaves.
• Employer-paid life, AD&D, and disability insurance.
• No-cost mental health tool and concierge with work-life resources.
• Tuition reimbursement.
• Adoption assistance.
• Gym membership discount program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree