Executive Assistant- Ultrasound Business Unit (Bothell, WA)

Philips•Bothell, WA

3d•$38 - $59•Onsite

About The Position

In this highly visible role, you will serve as the Executive Assistant to the Business Unit Leader and Head of Finance, enabling leadership effectiveness through operational excellence, precision execution, and seamless coordination. In addition, you will act as a lead for the Business Unit’s administrative community, strengthening ways of working, elevating standards, and connecting our administrative team members across the organization.

Requirements

7+ years of experience supporting senior executives in a fast-paced and global environment
Strong business acumen with the ability to translate leadership priorities into execution
Exceptional organizational, planning, and executive-level communication skills
Experience and proficiency with Microsoft Office (PowerPoint, Excel, Outlook, Teams required)
Must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position.

Nice To Haves

Bachelor’s degree (preferred) or equivalent experience
Concur and AI tools highly preferred
Mentoring experience within administrative functions
Operating with high discretion and professionalism
Thrives in fast-paced, ambiguous environments with a proactive and adaptable approach

Responsibilities

Manage complex executive calendars, prioritizing scheduling to align with business objectives while anticipating and resolving conflicts in a fast-paced, global environment
Enable leadership effectiveness by ensuring readiness for meetings and engagements, including briefing materials, logistics, and proactive coordination
Support leadership and site operating rhythm by partnering on staff meetings, QBRs, and offsites, while tracking action items, deadlines, and deliverables to drive accountability
Serve as a central coordination point across teams, leading site and campus events, aligning cross-functional inputs, and maintaining strong stakeholder relationships
Own end-to-end travel and logistics, including domestic and international itineraries, expense management, and professional coordination with Key Opinion Leaders
Lead and develop the administrative community by driving best practices, standardizing tools and templates, and promoting consistent operating norms across executive support functions
Enable coordination and capability growth by facilitating admin forums, aligning on leadership priorities and coverage models, mentoring team members, resolving complex issues, and driving continuous process and productivity improvements (including AI adoption)