Executive Assistant - Sector Commercial President, Biopharma Services
About The Position
Join our team at Thermo Fisher Scientific as an Executive Assistant supporting the Sector Commercial President of Biopharma Services. This high-impact role requires someone who can hit the ground running in a fast-paced, ever-changing commercial environment where priorities shift quickly and customer needs drive decision-making. You'll be more than an administrative support—you'll be a trusted partner and strategic sounding board for senior leadership. In this role, you'll serve as a key liaison between the Sector Commercial President, customers, and internal stakeholders, managing complex administrative functions while supporting commercial strategy and customer-facing activities. You'll need a strong personality, thick skin, and the ability to thrive in an intense, dynamic business setting where agility and quick thinking are essential. As a true partner to leadership, you'll be a good listener who can bounce ideas around, anticipate needs, and offer thoughtful input. Your excellent interpersonal skills and ability to build strong connections across the organization will be critical. You'll coordinate high-stakes customer meetings, support commercial initiatives, and ensure smooth operations across multiple time zones and business units—all while maintaining the highest standards of professionalism and confidentiality. Your excellent organizational skills, attention to detail, and ability to prioritize competing demands will be essential as you manage complex schedules, prepare executive-level communications and presentations for commercial audiences, process expenses, and complete strategic projects. Success in this role requires being customer-focused, well-connected, and able to adapt instantly to changing business needs.
Requirements
- High school diploma required with minimum of five (5) years of executive administrative experience, or Bachelor's Degree plus two (2) years of executive assistant experience supporting senior leadership, preferably in a global corporate environment.
- Expert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
- Outstanding organizational and time management skills with the ability to manage multiple competing priorities
- Strong written and verbal communication skills with exceptional attention to detail and professional presence
- Demonstrated ability to handle highly confidential and sensitive information with discretion and sound judgment
- Exceptional interpersonal skills with the ability to interact effectively with all levels of the organization, including senior leadership
- Experience managing complex calendars across multiple time zones
- Proficiency with expense management systems (e.g., Concur) and virtual meeting platforms
- Proven ability to work independently, anticipate needs, and proactively solve problems
- Strong project management and event planning capabilities
- Collaborative mindset with the ability to work effectively in a global, matrixed environment and build cross-functional relationships
- Ability to adapt quickly in a fast-paced, dynamic environment with shifting priorities
- Flexibility to support global teams and occasionally work outside standard business hours
Nice To Haves
- Preferred Fields of Study: Business Administration, Secretarial Science or related field
- Experience coordinating complex international travel and detailed logistics, including managing visa requirements
Responsibilities
- Serve as a key liaison between the Sector Commercial President, customers, and internal stakeholders.
- Manage complex administrative functions.
- Support commercial strategy and customer-facing activities.
- Coordinate high-stakes customer meetings.
- Support commercial initiatives.
- Ensure smooth operations across multiple time zones and business units.
- Manage complex schedules.
- Prepare executive-level communications and presentations for commercial audiences.
- Process expenses.
- Complete strategic projects.
- Coordinate complex international travel and detailed logistics, including managing visa requirements.
- Manage expense management systems (e.g., Concur) and virtual meeting platforms.
- Work independently, anticipate needs, and proactively solve problems.
- Manage projects and events.
- Build cross-functional relationships.
- Adapt quickly in a fast-paced, dynamic environment with shifting priorities.
- Support global teams and occasionally work outside standard business hours.
Benefits
- Competitive remuneration
- Annual incentive plan bonus scheme
- Healthcare
- Company 401k
- A choice of national medical and dental plans, and a national vision plan, including health incentive programs
- Employee assistance and family support programs, including commuter benefits and tuition reimbursement
- At least 120 hours paid time off (PTO)
- 10 paid holidays annually
- Paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave)
- Accident and life insurance
- Short- and long-term disability
- Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan
- Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount
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What This Job Offers
Job Type
Full-time
Career Level
Executive
