Executive Assistant

Strategic HR Client Job Openings•Cincinnati, OH

27d

About The Position

The Executive Assistant increases the effectiveness, capacity, and external reach of a leader responsible for Found Village’s development strategy, major donor and investor relationships, external partnerships, and executive-level revenue leadership. This high-trust role manages executive time, preparation, communication, information, relationship coordination, and follow-through so important opportunities and commitments move forward with clarity. It is an elevated executive support position, not a Chief of Staff, Operations leadership, or Development leadership role. The Executive Assistant strengthens the capacity of the External Co-Executive Director to build relationships, advance investment opportunities, represent Found Village, and lead development strategies. Success is reflected in how effectively the executive can lead because meetings, relationships, information, communication, and commitments are prepared, coordinated, and supported with care. Found Village works alongside families and communities to fill gaps in systems serving teens in crisis. The organization aims to help young people and their families understand and navigate those systems, elevate youths’ voices, and provide support that might otherwise be unavailable.

Requirements

Experience providing high-level executive support in a relationship-driven, fast-moving environment.
Exceptional organization, prioritization, communication, and follow-through, including the ability to manage many moving pieces.
Strong judgment and discretion when handling confidential information, executive access, sensitive relationships, and unclear situations.
Excellent written communication skills and ability to adapt tone to donors, investors, board members, partners, staff, and community stakeholders.
A proactive, context-aware approach; confidence making routine decisions, recommending thoughtful trade-offs, and recognizing when executive judgment is required.
Ability to communicate upward, respectfully remind senior leaders of commitments, and follow through without overstepping authority.
Ability to build practical systems, document recurring processes, use technology effectively, and create understandable continuity.
A collaborative, service-oriented mindset and genuine satisfaction in helping another leader become more effective.

Responsibilities

Manage the executive calendar to prioritize major donor and investor engagement, external relationships, preparation, strategy, and follow-through.
Anticipate scheduling conflicts, recurring commitments, deadlines, travel, events, and preparation needs.
Prepare agendas, logistics, briefing materials, relationship context, prior commitments, and objectives for important meetings.
Coordinate meetings and communication with donors, investors, funders, board members, partners, community leaders, staff, and other stakeholders.
Capture decisions, commitments, owners, and next steps; track executive follow-through and surface unresolved items at appropriate times.
Draft and organize executive correspondence while maintaining the executive’s voice, relationship context, and Found Village’s professional standards.
Organize executive files, materials, contact information, and reference documents so information remains accessible.
Coordinate handoffs to the Director of Development and other responsible roles so relationship information and commitments enter appropriate systems.
Build repeatable templates, checklists, timelines, briefing formats, and workflows to reduce administrative friction and reliance on memory.
Handle confidential and sensitive information with discretion, mature judgment, clear boundaries, and accurate representation of authority.