Executive Assistant

CTC GLOBAL CORPORATION•Irvine, CA

6d•$80,000 - $86,000•Onsite

About The Position

Work closely with the CTC Global management team to provide support for teams with meetings, visitors, calendars, travel and general administrative tasks. Works closely with other members of the administrative office staff to the overall benefit of the company’s goals and objectives. Complete a broad variety of administrative tasks expeditiously, ensuring all tasks are completed on time and with excellence. Communicate with internal and external parties as needed in a professional manner. Manage a variety of special, high impact projects for executives while maintaining confidentiality and discretion. Gain knowledge of the daily operations of the assigned teams to create efficiencies with administrative tasks. Other projects as assigned.

Requirements

High school diploma required
7+ years of related work experience preferred
Excellent written and verbal communication skills
Excellent teamwork skills
Ability to execute projects to given timelines and deliverables
Ability to remain flexible and agile in a constantly changing environment
Excellent Microsoft Office skills (word, excel, power point) and Adobe
Must respect confidential information
Demonstrates HHS qualities

Responsibilities

Support administrative tasks as directed
Process invoices
Handle expenditures on company credit card
Schedule and coordinate meetings
Coordinate travel, meals and meetings, among other tasks for CTC Executives
Coordinate travel, meals and meetings, among other tasks for visitors
Coordinate invitation letters and tender support documents for signature
Accurately and confidentially maintain all files as applicable, notably commercial contracts files
Prepare conference / meeting rooms
Collaborate cross-departmentally including with other administrative personnel
Maintain executive calendars
Other tasks as assigned