Executive Assistant

Plenful • San Francisco, CA

4d • Hybrid

About The Position

Plenful is hiring an Executive Assistant & Office Manager to support our CEO and CTO while running the day-to-day of our San Francisco office. You'll own executive calendars and travel for both leaders, and the experience of everyone who walks through our door — teammates, candidates, and visitors alike. The role is hybrid, in our San Francisco office three days a week.

Requirements

• 5–8 years of experience combining executive support and office/workplace operations, including direct experience supporting a senior leader (CEO, CTO, CPO, or equivalent).
• Proven success managing complex executive calendars and travel across multiple stakeholders and time zones.
• Track record managing multiple vendors and priorities simultaneously without things falling through the cracks.
• Experience coordinating candidate or visitor logistics at scale.
• Strong written and verbal communication skills, with a high degree of discretion handling confidential information.
• Comfortable with ambiguity — this role will grow and shift as the company scales.

Nice To Haves

• Experience supporting two or more executives simultaneously.
• Experience at an early-stage or high-growth startup.
• Experience in healthcare, fintech, or other regulated industries.

Responsibilities

• Own and optimize calendars and travel for the CEO and CTO — prioritizing strategic work, customer engagements, and company priorities, and coordinating domestic and international travel logistics.
• Keep the physical space running — supplies, vendor relationships, facilities issues, deliveries — and own the moments that make coming into the office worth it: team lunches, snack stock, seating and space planning, and onboarding setup for new hires.
• Coordinate onsite interview logistics — scheduling, room bookings, meals, and day-of hosting — partnering with recruiting and hiring managers to keep this consistent as hiring scales.
• Plan in-office events, offsites, and team celebrations.
• Manage vendor relationships and own the office spend budget, tracking costs as the team grows.

Benefits

• Full medical, dental, and vision insurance for you and participation for your family
• 401(k) with Company Match — Plenful matches 50% of your first 3% contributed
• Equity — Every full-time employee shares in our success
• Unlimited PTO — Take the time you need, when you need it
• Daily Lunch Stipend — $100/week to cover your midday meals
• Wellness Stipend — $100/month to support your health and well-being
• Commuter Benefits — $100/month for SF and NYC-based employees
• Parental Leave — Paid leave to support growing families

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed