Executive Assistant

Snap Finance•West Valley City, UT

12d•Hybrid

About The Position

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our leadership team. This role serves as a trusted strategic partner, ensuring executives can operate efficiently while managing competing priorities in a fast-paced environment. The ideal candidate excels at anticipating needs, handling confidential information with discretion, communicating professionally with stakeholders, and driving operational excellence through strong organization, technology, and problem-solving skills. This is a hybrid position requiring at least three onsite days per week in our West Valley office (Monday–Thursday), with flexibility as business needs evolve.

Requirements

Must be willing to work onsite 3–4 days per week.
Bachelor's degree or equivalent professional experience.
3–5 years of experience supporting C-level executives or senior leadership.
3–5 years of experience planning and coordinating executive meetings, events, or conferences.
Exceptional organizational, prioritization, and time-management skills.
Excellent verbal and written communication skills with exceptional attention to detail.
Advanced proficiency with Microsoft Office Suite, Google Workspace, Outlook, PowerPoint, Excel, and other productivity tools.
Strong experience creating polished executive presentations, leadership communications, and presentation materials.
Experience using AI-powered workplace tools to improve efficiency, automate repetitive tasks, organize information, and enhance day-to-day productivity.
Experience with travel booking and expense management platforms; Expensify experience is strongly preferred.
Ability to manage multiple priorities, adapt to changing business needs, and remain composed under pressure.
Strong critical thinking, problem-solving, and decision-making skills.
Ability to anticipate executive needs and proactively resolve issues before they arise.
High level of professionalism, integrity, discretion, and sound judgment when handling confidential information.
Outstanding interpersonal skills with the ability to build trusted relationships across all levels of the organization.

Nice To Haves

Experience supporting multiple executives in a high-growth or fast-paced technology or financial services environment.
Advanced PowerPoint, executive presentation design, or visual storytelling skills.
Experience leveraging AI tools to optimize workflows, automate administrative tasks, and improve operational efficiency.
Experience managing executive offsites, leadership meetings, and company events.
Advanced proficiency with Microsoft Copilot, ChatGPT, Gemini, or similar AI productivity platforms.
Continuous improvement mindset with a passion for finding smarter, more efficient ways to work.

Responsibilities

Provide high-level administrative support to multiple executives, including complex calendar management, travel coordination, expense reporting, and scheduling.
Screen, prioritize, and manage incoming communications, including emails, phone calls, and correspondence.
Draft, edit, and proofread executive communications, reports, presentations, meeting materials, and other business documents.
Develop polished, executive-level PowerPoint presentations, board decks, and visual materials that clearly communicate business strategies and results.
Organize and coordinate meetings, leadership offsites, team events, and conferences, including preparing agendas, capturing meeting notes, and tracking action items.
Serve as a liaison between executives and internal teams, external partners, and clients while fostering strong working relationships.
Manage special projects, conduct research, and prepare materials to support executive decision-making.
Leverage AI-powered productivity tools (such as Microsoft Copilot, ChatGPT, Gemini, or similar technologies) to streamline administrative tasks, improve workflows, summarize information, draft communications, and increase operational efficiency.
Monitor deadlines, proactively identify scheduling conflicts or risks, and ensure timely completion of key deliverables.
Maintain office systems and business tools, including Outlook, PowerPoint, Expensify, and other productivity platforms.
Handle highly confidential and sensitive information with professionalism, sound judgment, and discretion.